Team Assistant

Team Assistant

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first.

Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

The Team Assistant provides comprehensive administrative support to multiple executives and team members within a dynamic work environment. This position is responsible for coordinating administrative activities, supporting business operations, and ensuring effective execution of meetings, travel, purchasing, onboarding and offboarding, communications, and team events.

The Team Assistant serves as a trusted administrative partner to the organization, requiring a high degree of organization, professionalism, discretion, and initiative. The successful candidate will be comfortable working independently in a remote environment while collaborating effectively with colleagues, leadership, and cross‑functional partners.

• Provide comprehensive administrative support to multiple executives and team members, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate logistics for onsite meetings, leadership visits, team meetings, and events at Livonia, Troy, and LIFT locations.
• Manage meeting logistics, including conference room reservations, catering, materials, technology, agendas, and other meeting requirements.
• Prepare and coordinate presentations, reports, meeting materials, communications, and other business documents.
• Create purchase requisitions, process purchasing requests, and provide administrative support for procurement activities in accordance with company policies and procedures.
• Support employee onboarding and offboarding processes, including coordination of equipment, workspace, system and building access, and other administrative requirements.
• Partner with Human Resources, IT, Facilities, Procurement, and other internal functions to facilitate timely completion of administrative processes.
• Support team events, office logistics, employee engagement activities, and special projects.
• Maintain accurate administrative records, documentation, and shared team resources.
• Monitor and coordinate administrative activities to ensure deadlines and commitments are met.
• Identify opportunities to streamline administrative processes, improve efficiency, and enhance the overall employee and executive experience.
• Provide proactive support and anticipate administrative needs to enable leaders and teams to focus on core business priorities.
• Perform other duties and special projects as assigned.

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 5+ years of experience providing administrative, executive, or team support in a corporate or professional environment.
• 5+ years of experience in Demonstrating the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• 5+ years of experience with calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding processes preferred.
• Ability to…