Office Assistant Part Time

CLASSIFICATION

TITLE:

Office Assistant Part Time SALARY:$19.27 - $24.92

DEPARTMENT:

Health Department Opening Date:09/09/2026

Closing Date:09/23/2026 12:00 a.m.This position is located in the Immunization program of the Health Department located in WarrenFLSA STATUS:
Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy EMPLOYMENT RELATIONSHIP:
Just cause subject to probationary period GENERAL

SUMMARY:

Performs routine to moderately difficult clerical duties according to established policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Performs clerical duties according to established policies and procedures.

Records or posts information in journals, files and/or other departmental records.

Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.

Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.

Performs calculations and compiles information for and prepares various documents and reports.

Opens, sorts, tallies and records payments and other documents received.

Enters information on records and forms.

Compiles and maintains departmental files.

Distributes notices, forms and other documents.

Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.

Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Performs related duties as assigned .

QUALIFICATIONS:

Required

Education and Experience High School diploma or GED equivalent

Required Licenses or Certifications Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Preferred

Education and Experience Previous clerical work experience COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF

JOB DUTIES:

Knowledge of:

Modern office procedures and methods

Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County Skill in:

Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public

Providing customer service to internal and external customers via phone, email and in person

Performing a variety of duties, often changing from one task to another of a different nature

Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Organization and time management

Operating personal computers with current versions of office efficiency software and applications

Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to:

Work in an environment which embraces the county’s Dignity Campaign Effectively speak, write and understand the English language

Effectively speak, write and understand a language other than English is preferred

Understand and carry out oral and written directions

Accurately organize and maintain paper documents and electronic files

Maintain the confidentiality of information and professional boundaries

Provide excellent customer service to both internal and external customers with tact and courtesy

Meet schedules and deadlines of the work Perform low to moderate level clerical/administrative related duties with a high degree of accuracy

Learn new policies, practices and procedures

Read and understand laws, rulings and other published guidanceWORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously Work Environment Office or similar indoor environment: F/COutdoor environment: N/SStreet environment (near moving traffic): N/SConstruction site: N/SConfined space: N/SExposures

Individuals who are hostile or irate: OIndividuals with known violent backgrounds: N/SExtreme cold (below 32 degrees): N/SExtreme heat (above 100 degrees): N/SCommunicable diseases: N/SMoving mechanical parts: N/SFumes or airborne particles: N/SToxic or caustic chemicals,…