Contracts Coordinator

Come to work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states including architecture, engineering, planning, surveying and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors

As the Contracts Coordinator at OHM Advisors; you will play a pivotal role in standardizing, creating, and storing contracts across OHM, collaborating closely with the Records Manager, Senior Counsel, and Administrative Professionals. A key focus will be leading initiatives to enhance documentation and tools, streamlining the contract assembly and internal quality control review processes. You’ll provide essential support to Project Managers and Project and Interdisciplinary Coordinators across all geographies and disciplines, serving the entire corporation.

Your Responsibilities

Corporate Duties:

• Identify and develop tools to streamline the process of contract assembly, review, execution, and storage.
• Track the Contract Management dashboard in OHM's ERP to identify opened projects without executed contracts.
• Interface with Principals (PICs) and Project Managers (PMs) to assist with client/subconsultant contracts, focusing on contract preparation and execution.
• Perform Project Assessments and assist with data aggregation for annual reporting.
• Assist with the Contract Administration Planner tool on the company’s intranet to ensure requests are promptly addressed.
• Complete contract preparation requests and assign client-written contract reviews to a lead member of the Risk Management team.
• Assist with managing contract documentation and maintain accurate records of contracts, amendments, and renewals.
• Coordinate with Senior Counsel and PICs/PMs for contract-related inquiries, including client- or subconsultant-requested modifications, and work with Senior Counsel to implement changes to the contract language to satisfy needs of internal and external parties.

Administrative Duties:

• Receive and maintain current training on EJCDC- and AIA-based contract language.
• Assist with the preparation of project manuals and QC of project manuals (i.e., construction contract documents).
• Assist the Records Manager in developing a system to store, track, and update subconsultant Certificates of Insurance.
• Provide general administrative support for contract-related questions from the CAO, Senior Counsel, Records Manager, Contract Administration team, PMs, and PICs.
• Assist PMs and PICs with preparing, packaging, signing, and sending letter proposals.
• Assist with QC of client and subconsultant contract packages.

Technical Duties:

• Assist in developing basic staff education on creating, reviewing, executing, and storing contract documents.
• Collaborate with the Information Technology team when updates or enhancements are needed to the Planner tool.
• Recommend modifications to contract templates and processes as needed.

Requirements

Education, Experience, & Licensure:

• Associate’s degree in business administration or equivalent work experience.
• Minimum of five (5) years of experience in administrative functions, ideally with contracts or legal experience.
• Yearly continuing education courses as deemed necessary by Supervisor.
• Membership in a professional organization related to contract management. With this membership, expect to obtain a certification in this field within 3-5 years of employment.
• Proficiency in Microsoft suite and willingness to learn other software that may be needed.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to work independently and collaborate effectively within a team environment.
• Familiarity with industry-specific contracts and…