Administrative Assistant

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3 days ago Requisition

Salary Range: $23.00 To $26.00 Hourly

Company

Summary:

Since 1918, RAM Construction Services has stood as the oldest and most experienced waterproofing and restoration contractor in the United States. With over a century of expertise, we understand the unique demands of every project and collaborate closely with architects, engineers, and general contractors to ensure the right materials and techniques are applied with precision.

Our team comprises highly skilled professionals who are deeply valued and committed to excellence. At the heart of our operations are our core values, which guide every decision and interaction:

• Relationships are our business – We build trust through transparency, respect, and long-term partnerships.
• Safety without compromise – We prioritize the well-being of our people and projects above all else.
• Unapologetically competitive – We strive to outperform, innovate, and lead in every aspect of our work.
• 360 Accountability – We take full ownership of our responsibilities, outcomes, and commitments.
• Embrace Collaboration – We believe the best solutions come from working together across disciplines and perspectives.

Compensation Highlights:

• Competitive base salary, with annual performance‑based bonus opportunities
• Annual apparel allowance for branded workwear

Employee Benefits:

• Comprehensive medical, dental, and vision insurance plans
• 401(k) retirement plan with employer matching contributions
• Generous paid time off (PTO) and paid company holidays

Job Summary:

As part of our commitment to providing exceptional service,
RAM Construction Services is seeking an Administrative Coordinator to provide administrative and project engineering support throughout the project lifecycle. Under the Director's direction, this role supports Estimators, Project Managers, and Project Engineers by coordinating documentation, communication, and project controls.

This position also performs entry‑level Project Engineer functions
, assisting with planning, documentation, and coordination to support successful project execution. The ideal candidate has prior experience in construction, contracting, or a related project-based environment and thrives in a fast-paced, detail-driven role.

If you are highly organized, proactive, and interested in growing your career in construction administration and project engineering, we encourage you to apply.

Key Responsibilities

Administrative & Project Coordination

• Assist Estimators, Project Managers, Superintendents, and Project Engineers with preparation, tracking, and maintenance of project documentation, including contracts, submittals, change orders, T & M Reports and progress reports
• Coordinate communication between internal project teams, clients, subcontractors, and vendors to ensure timely and accurate information flow
• Entering and maintaining pending change order logs for all projects
• Processing change orders and logging them in systems and listing them on AIA
• Handling submittals, LEED documents, communicating with architects, and GC for approval
• Maintain organized and accurate project files and records in both digital and physical formats
• Compose, edit, and distribute reports, correspondence, and meeting documentation
• Support multiple projects simultaneously while monitoring deadlines, priorities, and deliverables
• Complete special assignments as needed, monitor progress, and assist with adjustments to project plans
• Support document control for drawings, specifications, and revisions
• Assist with cost tracking, job cost reporting, and basic project controls under the direction of the Project Manager or Project Engineer
• Prepare and maintain project logs, spreadsheets, and tracking tools
• Time & Material Reports, tracking labor, material, and equipment on projects

Education:

• Minimum of a High School Diploma or equivalent.

Preferred Qualifications:

• Associate’s degree in Business Administration, Construction Management, Engineering, or a related field
• Experience supporting multiple projects or…