Administrative Assistant; Construction Industry

Administrative Assistant (Construction Industry)

RAM Construction Services is the oldest contractor in the United States for waterproofing and restoration services, founded in 1918. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements.

Founded in 1918, RAM Construction Services is the oldest and most experienced contractor in the United States for waterproofing and restoration services. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements.

At RAM Construction Services, our highly skilled employees are the backbone of our success. We value their commitment to excellence and foster a culture of continuous growth and development. With our extensive experience and dedication to top‑note service, we remain an industry leader for all your waterproofing and restoration needs.

• Relationships are our business.
• Safety without compromise
• Unapologetically competitive
• 360 Accountability

• Competitive salary with annual bonus opportunity
• Generous Paid Time Off Policy – 15 days at hire, 20 days on 1st service anniversary
• 401k
• Paid Holidays
• Life Insurance
• Short‑Term & Long‑Term Disability

RAM Construction Services is seeking to hire a Construction Administrative Assistant. Under the direction of the Director, you will support Estimators, Project Managers, Project Engineers, Superintendents, and Human Resources. The role involves assisting in the overall project life cycle and requires a background in construction, contracting, or a related field.

• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents in preparation and maintenance of project documentation, including contracts, submittals, and progress reports.
• Coordinate communication between project teams, clients, and other stakeholders to ensure timely exchange of information and project updates.
• Order bid documents (drawings, specifications), review bid documents, review insurance requirements for the projects, order bid bond/performance bonds, and prepare & complete bid forms.
• AIA Billings (provides detailed information on the progress of the job)
• Process contracts & purchase orders.
• Maintain project files and records, both in digital and physical formats, ensuring accuracy and completeness.
• Schedule and organize project meetings, including preparing agendas and distributing meeting materials.
• Compose and/or edit and distribute letters, memos, reports, and other departmental correspondence promptly.
• Complete any special assignments, monitor progress, and adjust plans.

• Minimum of a High School Diploma or equivalent.

• Associate's degree in Business Administration, Construction Management, or related field preferred
• Experience supporting multiple projects or teams simultaneously

• Minimum 5 years of administrative experience, preferably in a construction or project‑based environment. Continuing education in construction is highly desirable.
• Familiarity with construction processes, terminology, documentation, and workflows
• Experience supporting project managers, engineers, or field teams
• Ability to use discretion and maintain confidentiality and proprietary and other information.
• Strong data entry and document control skills
• Excellent verbal and written skills
• Ability to multitask and to work under time constraints and other stresses.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet tight deadlines.
• Can work independently and/or collaboratively; action‑oriented, initiative‑taker, with an assertive approach to solving problems.
• High degree of maturity and business judgement.
• Passionate, self‑motivated, and dedicated to high‑quality work
• Professional demeanor and customer service orientation

• Knowledge of…