HR Operations, Payroll & Benefits Specialist

Position:HR Operations, Payroll & Benefits Specialist

Location: 3201 West Calvert Street

Job :459

# of Openings:1

HR Operations, Payroll & Benefits Specialist

Job Type: Full-Time,

Pay: $80,000-$100,000

Schedule: Mon-Fri

Travel: Limited

The HR Operations Payroll & Benefits Specialist manages and administers all activities related to the company multi-state, multi-entity payroll and employee benefits including developing, implementing, and monitoring processes, policies, and data correctness. This individual will be the company’s subject matter expert for payroll and benefits for all US locations. This position will also be responsible for HR Operations function in our bioethanol plant located in South Bend, IN.

This is an exempt, full-time salaried position reporting to the Head of HR, offering health, dental, vision, 401(k), vacation and other employee benefits.

• Closely collaborate with the Head of HR and the local leadership to implement best HR practices to build the culture, increase retention, and engagement.
• Responsible for the accuracy and processing of bi-weekly payroll for hourly, shift, salaried, and temporary employees in multi-company and multi-state operations, including administering regulatory requirements, e.g., garnishments, tax levies, and other adjustments to pay as necessary
• Administer employee benefits and welfare programs, including enrollment, changes, terminations, and eligibility tracking
• Monitor benefit plan compliance with applicable regulations (e.g., ACA, ERISA, COBRA, FMLA)
• Coordinate with Finance, HR, vendors, and third-party administrators to ensure seamless reporting and reconciliation
• Participate in audits, system implementations, and organizational initiatives related to payroll and benefits
• Maintain strict confidentiality of employees and company information
• Support local management team and South Bend employees with all HR related matters

• Responsible for the accuracy and processing of bi-weekly payroll for hourly, shift, salaried, and temporary employees in multi-company and multi-state operations, including reviewing and importing hours from time and attendance system, administering regulatory requirements, e.g., garnishments, tax levies, and other adjustments to pay as necessary.
• Ensure all Company policies and guidelines are strictly followed.
• Provide payroll reports and funding information the the GL Accounting team with each payroll.
• Ensure compliance with all the local, state, and federal laws and regulations
• Ensure all required documents are obtained and stored in the employee file.
• Administer the time and paid leave policy for all employees.
• Produces ad-hoc reports pertaining to payroll and human resources .
• Generates files/reports such as the EEO1, ACA,, annual non-discrimination testing for benefits plans, monthly and quarterly reports, as well as other special and ad hoc reports as requested.

• Administration of all employee benefit programs including enrollments and terminations.
• Fulfill all governmental regulatory mandates and filings as required.
• Assist with benefits annual open enrollment process. This includes providing reports, analysis, census preparation, processing changes in payroll within deadlines.
• Conduct regular reviews and audits of benefits enrollment to ensure information accuracy.
• Work closely with the accounting team for quarterly and year-end audits (payroll, Workers Comp, 401k, etc.)
• Address benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees to facilitate proper and complete utilization of benefits for all employees.
• Review invoices for accuracy and approve for payment in a timely manner. Resolves discrepancies with carriers and payroll. Performs monthly reconciliation of all invoices.
• Coordinate with third party administrator to manage disability claims according to the plan and process the third party sick pay via payroll on a timely basis.
• Handle all leave requests and manages FMLA, maternity, paternity, LOA, STD/LTD, COBRA.
• Manage 401(k) enrollments and ensures compliance between the plan document and plan operations.…