Fiscal Technician; Internal

Fiscal Technician (Internal Applicants Only)

For full consideration, applications must be received by July 16, 2026. Finalists for this position must communicate well and successfully complete an interview process. Completing this search is contingent upon available funding.

Department:
Student Billing

Home Campus:
Lock Haven

City:
Lock Haven

State:
Pennsylvania

Zip Code: 17745

Bargaining Unit: AFSCME
- Agreement

Work Location:

Home Campus

Position Type:
Staff

Temporary/ Permanent:
Permanent

Full-time/ Part-time:
Full-Time

Start Time: 8:00am

End Time: 4:00pm

Hours Per Week: 37.5 hours per week

Days Worked (Check all that apply):
Mon, Tues, Wed, Thurs, Fri

Salary: $46,827.00

Anticipated

Start Date:

ASAP

Anticipated End Date: n/a

Position Summary Information

Position

Purpose:

Provides customer service and financial support for the Student Accounts/Billing Office. Oversees the recording, reviewing and processing of operations involving student billing. Functions as a cashier and is responsible and accountable for the collection and receipt of payments over the counter and through the mail. Balances and reconciles bank deposits and maintains control of daily cash handling and accounting entries. In addition, the position provides general accounting and reporting support to the Student Billing Office and Finance & Administration Services.

Description of Duties:
Review and determine eligibility for Foundation Loans. Process the entry onto accounts and fill out the direct pay form and submit to AP. Prepares entries onto student accounts for adjustments. Provides coverage at customer service counter as well as on the phone to assist internal and external students/parents with student billing questions and concerns. This includes processing payments, answering questions, assisting with the payment system and SIS and providing necessary information.

Cash receipt student payments to the appropriate accounts. Preparation of bank deposit and related documents. Close office at the end of the business day, creating cashiering entries, and balancing individual cash drawer. Work with the Residence Life Office on reviewing and updating housing and meal plan RA waivers. Review Consortium contracts from Financial Aid to confirm the release of refunds for students.

Review the list of Study Abroad students and verify charges are accurate. ECEPDO Grant review and PATH Grant review. Provide detailed information to accounting office for billing. Process into Banner as contracts and post the payments to the accounts when payment is received. Work with the Director of Student Billing to review deposits and forfeit them in billing when applicable.

Notify students of returned payments that come through Touchnet. Post past due non-student payments that are received through Touchnet Marketplace. Post and update Outside Scholarships information in Banner for Student Billing and on the Financial Aid resource page. Monitor Student Billing Office email responding to general emails and forwarding emails specific to other offices and employees' job responsibilities. Collections – Review/place/monitor and reconcile collection accounts.

Work with agencies for placement and returns. Process collection agency payments. Pull in reports for application fees and admissions deposits made in Slate and compare to reports pulled out of Touchnet of when the payments processed. Document the information on excel spreadsheets so that this can be reconciled and a journal entry can be processed. Opening and reviewing campus mail.

Shredding and file clean up Posting of State 529 Tap payments Prepare and send miscellaneous letters when requested by the student to their landlords, scholarship agencies, other higher education institutions, etc. to confirm registration and/or financial aid eligibility. Work with the Student Billing Assistant Director to determine students who need assessed holds on accounts. Assist the Student Billing Assistant Director in the maintenance of holds and/or late fees each semester and rebilling students upon withdrawal/termination/graduation when a balance is due.

Other duties as assigned…