Executive​/HR Assistant

Purpose and Role

The Executive/HR Assistant supports the site and Executive Leadership team with a broad range of administrative duties. The role requires discretion, tact, and diplomacy due to high‑level contacts and handling of sensitive information.

• Assist the Director of Operations and Operations staff with expense reports, letters, project tracking, meeting presentations, and other communications.
• Support the Human Resources Department with payroll backup, company shirt program, birthday announcements, anniversary cards, ordering business cards for new hires, billing of flowers, coordination of company meals, distribution of holiday gift cards, and related duties.
• Manage P‑Card purchases and maintain the leadership appointment schedule, including meetings, conference calls, and travel arrangements.
• Prepare and edit correspondence, communication materials, and presentations, including site‑wide video network content.
• Coordinate Ownership visits by arranging meals, setting up meeting spaces, providing snacks, beverages, safety equipment, and organizing special luncheons, meetings, and onsite events.
• Handle CDAs, sort and distribute company mail, maintain company store order forms, and communicate information to payroll.
• Place and expedite office supply orders, manage the breakdown by department, and coordinate off‑site business meetings and trainings.
• Distribute and maintain the site‑wide phone list, serve as Lock Haven Donation Coordinator, and liaise with vendors such as office supplies, janitorial, Cintas, and vending companies.
• Interact with outside customers and vendors, conduct 5S audits of offices and desks, and manage conference room approvals.
• Promote an action‑oriented safety culture, ensuring an incident‑free workplace.

• Administrative and clerical procedures and systems, including word processing, file and record management, form design, and related terminology.
• The structure and content of the English language, including spelling, composition rules, and grammar.
• Principles and processes for providing customer and personal services, including needs assessment, service quality standards, and customer satisfaction evaluation.

• Strong computer and internet research skills.
• Proficiency with Microsoft Office applications.
• Excellent interpersonal, time‑management, presentation, and communication skills.
• Ability to work flexibly with all levels of internal management, team members, and external customers and vendors.
• Discretion to maintain customer confidentiality and protect operations.
• Capacity to thrive in a fast‑paced, team‑oriented environment.

• Bachelor’s degree in Business Administration or related field (preferred) or equivalent combination of education and experience.
• Five (5) years of administrative experience working with senior management in a confidential environment.
• Experience in a lean manufacturing environment (preferred).
• Supply management and travel logistics experience.

First Quality provides annual training on data privacy and security for employees who, by role specification, may come into contact with sensitive data.

First Quality is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identification, or protected veteran status.