TPWD - Administrative Assistant II; Assistant Office Manager

Overview

TPWD MISSION:
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60‑day waiting period.

This position requires flexibility as the park operates with a small staff. Different tasks will be required of our administrative assistant as situations arise, but the primarily job responsibilities will focus on running and operating Lockhart State Park's Park Store. Applicant should be familiar to the unique features of Lockhart State Park—including camping, hiking, golfing and public pool swimming—while maintaining excellent customer service skills when dealing with customers on a daily basis.

Under the direction of Office Manager, the employee performs routine (journey‑level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision with limited latitude for initiative and independent judgment.

• 10% Administrative Support:
  Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties.
• 35% Purchasing, Accounting and/or Budgeting Duties:
  May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card.
• 5% Personnel Management:
  May coordinate equipment and uniform assignment/retrievals for new and separating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants.
• 45% Other Division Specific
  
  Job Duties:
  
  Provides customer service to provide information and assistance to site visitors/public.
• 5% Marginal
  
  Job Duties:
  
  Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.

Minimum Qualifications:

• Education:
  
  Graduation from High School or GED.
• Experience:
  
  One year of experience in administrative support work.
• Licensure:
  Applicant must possess a valid state driver’s license.

Preferred Qualifications:

• Experience:
  
  Two years of experience in administrative support work.
• Experience in customer service.
• Experience in cash management, accounting, auditing or revenue reporting concepts.

• Knowledge of office practices or administrative procedures.
• Knowledge of budget management, tracking, or monitoring.
• Knowledge of purchasing, procurement methods or procedures.
• Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display.
• Skill in use of standard office equipment and software.
• Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products.
• Skill in training others.
• Ability to communicate.

All applications must contain complete job histories in the WORK HISTORY SECTION to include:
Job Title, Dates of employment (month/year), Hours worked per week, Name of Employer, Name of Supervisor and Phone Number, Description of duties performed. Volunteer experience and part‑time experience should be listed to receive credit toward the minimum requirements. College transcripts are required at interview if education is used to meet the minimum requirements.

Military employment preference:
Qualified veterans are encouraged to apply. Required documentation must be attached at the time of application.

HIRING CONTACT:
Leslie Denise Blok, (512) 398‑3479 / Email: leslie.blokas.gov

PHYSICAL WORK ADDRESS:
Lockhart State Park, 2012 State Park Road, Lockhart, TX 78644