Operations & Program Assistant

Overview

The Stephen R. Covey Leadership Center is seeking a highly organized, proactive, and relationship-focused Operations & Program Assistant to support the execution of core leadership initiatives across Utah State University. This role manages essential logistical, financial, and administrative functions that enable our programs to operate effectively. Additionally, the assistant will serve as a support resource and community-builder for our team of student workers.

Financial & Budget Management

• Help manage center fiscal tracking, budgeting, and expense processing.
• Process receipts, reimbursements, and purchasing documentation.
• Maintain accurate expenditure records for events, materials, and programs.

Logistics & Event Coordination

• Reserve rooms and event spaces across campus.
• Coordinate production and printing with Aggie Print and external vendors.
• Help oversee logistics for leadership trips including Washington D.C., Fiji, and Europe.
• Partner with the Huntsman Recruiting Office to plan and execute logistics of Emerging Leaders Conferences.
• Coordinate with K–12 faculty and partners for statewide leadership events.
• Purchase weekly program supplies such as snacks, materials, and marketing assets.
• Support the execution of programs through onsite preparation and coordination.

Administrative & Data Management

• Maintain Salesforce records including event tracking, impact metrics, and data accuracy.
• Support scheduling, communication workflows, and operational documentation.
• Ensure systems and reporting processes are consistent and reliable.

Team Support & Community Building

• Build strong relationships with student employees and support them in their roles.
• Foster a high‑trust, service‑oriented, inclusive environment.
• Assist students employees with operational needs, coordination, and problem‑solving.

Minimum Qualifications

• Reliable, professional, and highly organized.
• Strong communication and interpersonal skills.
• Ability to manage multiple projects simultaneously.

Preferred Qualifications

• Experience in event planning or operational coordination.
• Familiarity with Salesforce, Canva, Aggie Print, or USU campus systems.

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
• Cover letter to be typed/pasted at the end of your application.

Based on Experience

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

We believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.

We started as the first business school in the West and have a proud legacy, but we’re not done yet. We strive each year to “Dare Mighty Things,” to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day.

We invite you to become a part of our aspirational journey.

Founded in 1888, Utah State University is Utah’s premier land‑grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges.

Dedicated to providing a high‑quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential…