Administrative Assistant Senior

Administrative Assistant Senior

Requisition :

# of Openings: 1

Location:

US-UT-Logan

Category:
Athletics

Position Type:
Benefited Full-Time

Job Classification:
Non-Exempt

College:
Athletics

Department:
Vice President-Athletics

Advertised Salary:
Commensurate with experience, plus excellent benefits.

The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders.

• Manage complex calendars, scheduling, and correspondence for athletics leadership.
• Screen and prioritize requests, meetings, and communications with a high level of discretion.
• Coordinate travel, including itineraries, logistics, and reimbursements.
• Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).
• Prepare agendas, briefing materials, reports, and meeting minutes.
• Monitor and coordinate projects and initiatives across the athletics department.
• Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.
• Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.
• Provide operational support during key events, including football game days.
• Perform additional duties as assigned.

• Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor's degree in a related field plus four years of experience.
• Experience handling sensitive and confidential business data and personal information.
• Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.

• Familiarity with USU or other higher education institutional processes and procedures.

• Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).
• Excellent critical thinking skills.
• Skilled in creative problem‑solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination;
Title IX Coordinator Matthew Pinner, titleix. Mailing address: 5100 Old Main Hill, Logan, UT 84322. For further information regarding non-discrimination, please visit (Use the "Apply for this Job" box below). or contact the U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800‑421‑3481, OCR. U.S. Department of Education, Denver Regional Office, 303‑844‑5695, OCR.Denver.