Academic Department Coordinator

Overview

The College of Arts & Sciences invites applications for Academic Department Coordinator positions across multiple academic departments. These roles offer an exciting opportunity to contribute to a dynamic academic community while helping shape the daily operations that support departmental success.

Academic Department Coordinators play a vital role in creating an organized and collaborative departmental environment. Working closely with Department Heads, Academic Department Coordinators will help translate strategic priorities into coordinated action and operational execution by coordinating workflows, supporting administrative processes, and assisting with the implementation of departmental procedures and operational priorities.

If you are detail-oriented, enjoy working in a collaborative setting, and take pride in supporting meaningful academic work, we encourage you to apply and become a part of our USU campus community.

Department Operations & Coordination

• Support daily administrative operations, ensuring processes run smoothly and efficiently
• Coordinate schedules, meetings, and departmental logistics

Faculty & Academic Support

• Assist with course scheduling, faculty activities, and academic program coordination
• Support faculty meetings, committees, and personnel processes (e.g., onboarding, annual reviews)
• Compile and organize data to support planning, reporting, and accreditation

Administrative Support

• Help manage and improve administrative workflows across the department
• Maintain organized records, documentation, and administrative systems
• Coordinate hiring-related tasks and personnel processes

Compliance & Communication

• Ensure administrative processes and records align with university policies
• Support reporting and compliance requirements
• Serve as a key point of contact and facilitate clear communication with faculty, staff, and students

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Minimum Qualifications

• Bachelor’s degree in business administration, higher education administration, public administration, or related field.
• Minimum of 3 years of related work experience or equivalent combination of education and work experience required.

Preferred Qualifications:

• Familiarity with administrative operations within higher education environments.
• Understanding of faculty support functions and academic administrative practices.
• Understanding of university personnel procedures and institutional administrative policies.

Knowledge, Skills and Abilities:

• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities
• Effective communication skills
• Ability to take initiative and proactively propose solutions
• Ability to learn and apply new systems, processes, and institutional policies
• Strong attention to detail and accuracy, especially when working with records, data, and documentation
• Ability to solve problems, think critically, and identify opportunities to improve processes
• Customer service mindset with a willingness to support others and respond to inquiries in a timely, helpful manner

Commensurate with qualifications and experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State…