Administrative Assistant Senior

Overview

The Administrative Assistant Senior provides high-level administrative support to the Vice President & Director of Athletics and Deputy Directors. This role is central to the daily operations of the division, requiring discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The Administrative Assistant Senior serves as a key liaison between athletics leadership, coaches, university partners, conference staff, and external stakeholders.

Responsibilities

* Manage complex calendars, scheduling, and correspondence for athletics leadership.

* Screen and prioritize requests, meetings, and communications with a high level of discretion.

* Coordinate travel, including itineraries, logistics, and reimbursements.

* Plan and execute meetings, events, and special functions (e.g., banquets, receptions, retreats).

* Prepare agendas, briefing materials, reports, and meeting minutes.

* Monitor and coordinate projects and initiatives across the athletics department.

* Serve as a liaison between athletics and internal/external stakeholders, ensuring effective communication and follow-through.

* Keep leadership informed of time-sensitive matters and ensure timely resolution of issues.

* Provide operational support during key events, including football game days.

* Perform additional duties as assigned.

Qualifications

Minimum Qualifications:

* Eight years of experience; or vocational/technical training/associate degree in an office or business field plus six years of related experience; or a bachelor's degree in a related field plus four years of experience.

* Experience handling sensitive and confidential business data and personal information.

* Must be able to work a non-traditional schedule as operationally needed outside of normal business hours as needed.

Preferred Qualifications:

* Familiarity with USU or other higher education institutional processes and procedures

Knowledge, Skills, and Abilities:

* Advanced proficiency in Microsoft Office and other business software (e.g., spreadsheets, presentations, databases).

* Excellent critical thinking skills.

* Skilled in creative problem-solving.

* Skilled with basic office equipment, including printers, copiers, and telephone systems.

* Good organizational skills.

* Strong verbal and written communication skills.

* Ability to work without supervision.

* Knowledge of University policies and procedures.

* Excellent customer service skills.

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Cover letter to be typed/pasted at the end of your application

Document size may not exceed 10 MB.

Advertised Salary

Commensurate with experience, plus excellent benefits.

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Guiding Principles and Core Values - "SHOW ME"

SERVICEHONOROWNERSHIPWINNINGMOMENTUMEXCELLENCE

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges.

Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the  season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in…