Administrative Assistant

Position: Administrative Assistant I
Overview

The Department of English within the College of Arts and Sciences invites applications for an Administrative Assistant I to support faculty, staff, students and department leadership in fostering an organized, responsive, and efficient office environment.

The Administrative Assistant I provides administrative support, primarily serving as the first point of contact for visitors, callers, and routine department inquiries. This role performs standard office and clerical tasks including scheduling appointments, travel and event coordination, departmental purchasing, data entry and providing staff support as needed.

If you are organized, dependable, and would enjoy working with a team to support others in a complex academic department, we encourage you to apply.

This role is in-person at the Logan campus and is not eligible for telework.

Responsibilities

Reception and Customer Service

* Manage the front desk during standard business hours and receive/direct office visitors.

* Answer phone calls, respond to emails, resolve routine inquiries, and direct complex issues to appropriate staff.

Administrative and Office Support

* Use judgment and tact to schedule meetings and manage calendars.

* Coordinate department events

* Make travel arrangements for faculty, staff and visitors as needed.

Records and Inventory Management

* Organize and maintain physical and electronic files and record-keeping systems, ensuring accurate data entry and retrieval.

* Facilitate data entry in a variety of university systems (e.g. Box and Coursedog)

* Monitor office supply inventories and initiate replenishment orders.

* Conduct annual key and equipment inventory.

Perform additional tasks and duties as assigned.

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Qualifications

Minimum Qualifications

* One year of relevant professional office experience

Preferred Qualifications

* Experience with university IT systems (e.g. Box, Coursedog, Banner)

* Proficient with Microsoft Office and/or standard office software

* Experience with Canva or Adobe Creative Suite

* Bachelor's degree

Knowledge, Skills, and Abilities

* Knowledge of basic office procedures and telephone/email etiquette.

* Ability to communicate clearly and supportively in person and by email/phone.

* Ability to follow detailed instructions and complete tasks accurately.

* Strong service and support orientation.

* Skilled in time management and organizing multiple tasks and priorities.

Required Documents

Along with the online application, please attach:

* Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"

* Contact information for professional references to be entered at the beginning of your application in the Candidate Profile

* Cover letter to be typed/pasted at the end of your application

Document size may not exceed 10 MB.

Advertised Salary

Starting at $38,970 plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Learn more about the College of Arts and Sciences and the Department of English.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges.

Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah…