Administrative Assistant

Administrative Assistant I

The Department of English within the College of Arts and Sciences invites applications for an Administrative Assistant I to support faculty, staff, students and department leadership in fostering an organized, responsive, and efficient office environment.

The Administrative Assistant I provides administrative support, primarily serving as the first point of contact for visitors, callers and routine department inquiries. This role performs standard office and clerical tasks including scheduling appointments, travel and event coordination, departmental purchasing, data entry and providing staff support as needed.

If you are organized, dependable, and would enjoy working with a team to support others in a complex academic department, we encourage you to apply.

This role is in‑person at the Logan campus and is not eligible for telework.

Reception and Customer Service

• Manage the front desk during standard business hours and receive/direct office visitors.
• Answer phone calls, respond to emails, resolve routine inquiries and direct complex issues to appropriate staff.

Administrative and Office Support

• Use judgment and tact to schedule meetings and manage calendars.
• Coordinate department events.
• Make travel arrangements for faculty, staff and visitors as needed.

Records and Inventory Management

• Organize and maintain physical and electronic files and record‑keeping systems, ensuring accurate data entry and retrieval.
• Facilitate data entry in a variety of university systems (e.g. Box and Coursedog).
• Monitor office supply inventories and initiate replenishment orders.
• Conduct annual key and equipment inventory.

Perform additional tasks and duties as assigned.

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Minimum Qualifications

• One year of relevant professional office experience.

Preferred Qualifications

• Experience with university IT systems (e.g. Box, Coursedog, Banner).
• Proficient with Microsoft Office and/or standard office software.
• Experience with Canva or Adobe Creative Suite.
• Bachelor’s degree.

Knowledge, Skills, and Abilities

• Knowledge of basic office procedures and telephone/email etiquette.
• Ability to communicate clearly and supportively in person and by email/phone.
• Ability to follow detailed instructions and complete tasks accurately.
• Strong service and support orientation.
• Skilled in time management and organizing multiple tasks and priorities.

Starting at $38,970 plus excellent benefits.

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment, including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide…