Executive Assistant to CGO and Strategy

Executive Assistant to CGO, Growth, and Strategy

At Visionary Homes, our mission is simple: to edify everyone within our circle of influence. That means we strive to uplift the lives of our team members, home buyers, trade partners, and communities in every step of the homebuilding journey.

Behind every top company is a team of incredible people, and Visionary is no exception. We care deeply about creating a workplace where people feel supported, encouraged, and excited to bring their best selves to work each day. With our continued growth, we’re looking forward to welcoming new talent to the Visionary family.

If you’re ready to build a career with purpose—and work somewhere you truly love—this may be the place for you.

Visionary Homes is seeking a highly organized, proactive Executive & Growth Strategy Assistant to support the President & Chief Growth Officer while also serving as an execution and coordination resource for the Growth & Strategy team.

This is an onsite position based at our Headquarters in North Logan, Utah.

This role is responsible for reducing executive cognitive load by maintaining continuity across meetings, decisions, and strategic initiatives—ensuring context, commitments, and follow‑through are never lost. The Assistant acts as the operational steward of executive workflows by preparing meetings, tracking decisions, closing open loops, and ensuring actions move from discussion to completion without relying on executive memory.

The role balances direct executive support with Growth & Strategy coordination, flexing based on business priorities. This individual does not make decisions or own strategy, but ensures decisions are well‑prepared, clearly documented, communicated appropriately, and successfully executed.

• Manage and triage the President & CGO’s email inbox, including drafting responses, flagging decision‑critical items, and routing requests appropriately
• Manage executive calendar scheduling, including prioritization, conflict resolution, meeting preparation, and follow‑ups
• Schedule travel and manage travel logistics
• Prepare meetings so they are productive, decision‑ready, and require minimal executive re‑orientation
• Capture meeting outcomes, decisions, and action items; ensure follow‑through through completion
• Assist with ad hoc executive requests and special projects

• Maintain continuity across executive meetings, initiatives, and work streams by tracking decisions, commitments, and open loops
• Ensure actions discussed in meetings translate into clear owners, next steps, and completion
• Proactively surface unresolved items, stalled progress, or execution gaps
• Preserve context between meetings so the President does not need to reconstruct prior discussions
• Own the tracking and follow‑up of executive action items so commitments do not rely on executive memory
• Help prevent dropped balls, forgotten commitments, or inconsistency across teams
• Validate and document approved sales pricing changes
• Maintain and update the master incentive tracking sheet
• Track approved Visionary Incentives (VI), including mapping incentives to effective rate or value
• Coordinate communication of pricing and incentive updates across Sales, Marketing, and Systems
• Ensure pricing and incentive documentation is accurate, current, and consistently applied
• Flag discrepancies or inconsistencies between approved pricing, incentive documents, and field usage

• Assist with the compilation, editing, and organization of business plan materials
• Track required inputs and proactively follow up with contributors
• Maintain version control and organization of strategic deliverables
• Support executive requests related to strategic planning deliverables
• Prepare concise, executive‑ready summaries and briefing materials as requested
• Schedule and coordinate CMA (Comparative Market Analysis) meetings
• Schedule market briefings, strategy working sessions, and cross‑functional reviews
• Schedule, run, and document L10 and Growth & Strategy working meetings as needed
• Distribute meeting notes and track action…