Administrative Assistant : Preschool

Administrative Assistant I – Preschool

Up to 20 Hours a week
Hours flexible, location flexible

The Administrative Assistant I, Preschool, provides administrative and clerical support for district preschool programs. The position assists with clerical duties, coordinates program activities, maintains records, supports compliance requirements, and communicates with staff, parents, and external agencies.

• Compile data from multiple sources, including time calendars, schedules, and budget documentation.
• Prepare correspondence, reports, meeting agendas, minutes, and program documentation.
• Coordinate meetings, professional development events, and special education and preschool activities.
• Maintain manual and electronic records, including program documentation and financial records.
• Monitor program activities, including meeting arrangements, screening appointments, and budget balances.
• Organize office operations to support administrative functions.
• Participate in meetings, workshops, and training sessions related to program operations.
• Procure supplies and materials for the preschool department.
• Respond to inquiries from staff, parents, students, and public agencies.
• Perform other related duties as assigned.

• Operating office equipment and computer software applications
• Preparing and maintaining accurate records
• Effective written and verbal communication
• Administrative organization and project coordination

• Office administrative procedures
• Grammar and written communication standards
• Accounting and bookkeeping principles
• Business telephone etiquette

• Schedule meetings and coordinate program activities
• Maintain confidentiality of student information
• Work effectively with diverse individuals and teams
• Manage multiple priorities and interruptions
• Establish priorities and meet deadlines

Works under limited supervision, coordinating administrative activities and supporting special education program operations.

Work is performed primarily in an office environment with frequent interaction with staff, students, and families.

Job-related administrative experience is required.

High school diploma or equivalent.

None specified.

None specified.

District-required professional development and training.

• Criminal background check
• Mandated reporter training

Reports to the assigned supervisor.

Non-Exempt