Student Research Program Coordinator I or II

Overview

The Program Coordinator I or II provides programmatic and administrative coordination in support of Office of Research Student Programs and Utah State University's Student Research initiatives. This position performs a variety of professional-level coordination duties that require independent judgment, strong organizational skills, and frequent interaction with students, faculty, staff, and external partners. The Program Coordinator I or II supports program operations, communications, data tracking, and event logistics to ensure effective delivery of student research programs.

Responsibilities

Program Coordination and Administration (30%)

* Coordinate day-to-day operations for multiple student and/or faculty research programs and initiatives.

* Coordinate application and selection processes for approximately 7-10 programs, including application setup, intake, reviewer coordination, tracking, and follow-up.

* Maintain accurate records, databases, and documentation in accordance with university and office standards.

Communication and Outreach (15%)

* Prepare, distribute, and manage mass and targeted communications related to undergraduate research opportunities, deadlines, and program updates.

* Manage the shared email account and respond to or route inquiries in a timely and professional manner.

* Draft, edit, and update content for websites, reports, promotional materials, and internal communications.

Event and Program Support (25%)

* Coordinate logistics and provide on-site support for undergraduate research events, including the Student Research Symposia, Undergraduate Research Fair, workshops, and related programming.

* Collaborate with colleges, departments, and campus partners to promote events and ensure alignment of messaging and schedules.

* Assist with travel coordination and logistical arrangements for student participation in conferences and off-campus events.

Data Management, Reporting, and Assessment (15%)

* Collect, organize, and maintain participation and outcomes data related to student research programming.

* Assist with basic data analysis and preparation of summaries for annual and ad hoc reports.

* Support assessment activities by ensuring data accuracy and completeness.

Administrative and Office Support (10%)

* Direct the hiring, training, and management of multiple student employees and volunteers. Direct student employee check-ins, professional development, task delegation and scheduling.

* Perform general administrative duties such as purchasing supplies, tracking expenditures within established guidelines, maintaining inventories, scheduling, and document preparation.

Qualifications

Minimum Qualifications for Program Coordinator I

* Associate degree plus two years of related work experience; or a bachelor's degree in a related field; or an equivalent combination of education plus experience is required.

* Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.

* Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.

Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.

* Basic familiarity with data collection, reporting, and research-related processes.

Minimum Qualifications for Program Coordinator II

* Bachelor's degree in a related field plus two years of relevant work experience; or a master's degree in a related field; or an equivalent combination of education plus experience is required.

* Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.

* Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.

* Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.

* Basic familiarity with data collection, reporting, and research-related processes.

Preferred Qualifications

* Knowledge of undergraduate research programs and the research environment at Utah State University or a comparable institution.

* Experience…