Part-Time Office Assistant

Overview

The Facilities Maintenance department currently has an opening for a part-time Office Assistant. This position will perform a variety of administrative support and/or secretarial duties in direct support of the Staff Assistant in Facilities Maintenance, Venue Operations, and LOAM. This position is distinguished from the Staff Assistant in that incumbents in the Part-Time Office Assistant position work part-time hours (non-benefitted) in direct support of the Staff Assistant and management teams.

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, and other general duties as assigned.
• Assists with the hiring and onboarding of new employees.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Composes and word‑processes various standard documents, correspondence and reports.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Prepares agendas, coordinates meetings, and transcribes meeting minutes.
• Maintains current personnel files.
• Performs other miscellaneous duties as assigned.

• One year experience in a professional environment requiring communication, interaction, and problem solving with customers and team members.

• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, graphic packages, and basic office equipment, including printers, copiers, and telephone systems.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Willingness to learn new skills and methods to continually improve office operations.
• Must display exceptional human relation skills and be able to pleasantly interact with a variety of clientele.
• Knowledge of University policies and procedures.

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in your profile under "Resume/CV"

Document size may not exceed 10 MB.

$13.00 per hour

This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Matthew Pinner
Executive Director
Civil Rights & Title IX Office
matthew.pinner
| Old Main Rm. 401D
1475 Old Main Hill, Logan, UT 84322

Cody Carmichael
Title IX Coordinator
cody.carmichael
| Old Main Rm. 402D
1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

| OCR.Denver

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

| OCR