HR Office Assistant

Overview

Come join the Human Resources (HR) team at Utah State University as a part-time Office Assistant! This position works an average of 20 hours per week (typically 15–29 hours), Monday through Friday during regular business hours (8:00 a.m.–5:00 p.m.), and provides essential administrative support to the HR office.

The main job duties include supporting office filing processes, maintaining and organizing employee records, and covering the front desk during the HR Administrative Assistant’s lunches and days off, as needed. This requires answering and directing phone calls appropriately, and assisting walk-in customers.

This role is ideal for someone who is detail-oriented, organized, and enjoys providing excellent customer service. As part of a fantastic, supportive team, you will interact with employees, candidates, and campus partners while gaining valuable experience in human resources and administrative operations.

• Assist with general office filing and filing projects
• Scan and upload documents to electronic employee files
• Front desk receptionist coverage as needed. Answering phones, directing calls to appropriate parties, and data entry.
• Verifications of employment
• Provide administrative support to the Benefits Team by reviewing, organizing, and routing incoming documentation.
• Process employee termination files
• Arrange and organize the office filing room
• Research missing employee files
• Request archived employee files
• Performs miscellaneous job-related duties as assigned

• High School diploma/GED.
• Demonstrated experience in a public/customer service role.
• Working knowledge of Microsoft Office programs.

• Relevant post‑secondary training or related certificate.
• Prior clerical/office work experience.

• Strong attention to detail.
• Ability to communicate clearly, both verbally and in writing, with the public and customers.
• Ability and skill to make decisions regarding the day‑to‑day operation of the functional area.
• Ability to maintain and process highly confidential records and personnel information with discretion and confidentiality.
• Competence in preparing routine administrative paperwork.
• Demonstrated problem‑solving abilities with creative solutions.
• Ability to handle interactions with frustrated or upset customers professionally.
• Strong organizational skills with the capacity to manage interruptions efficiently.
• Works well in both team and independent environments.

$15/hr

Employees work indoors and are protected from weather and/or contaminants, but not necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non‑discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

matthew.pinner

| Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

cody.carmichael

| Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non‑discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

| OCR.Denver

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

| OCR