Program Coordinator II

Event Coordinator (Program Coordinator II)

The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for an Event Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple events & programs throughout the year with emphasis on student and department events.

These events are geared toward USU students and campus departments which are hosted by Utah State University - Logan. The Event Coordinator provides event coordination services ranging from low-to-high complexity to include pre-planning, data entry, logistical arrangements, service partner communication, on-site event representation and follow-through. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs.

Event Management:

• Provide client consultation.
• Liaise between the client and the service partners and vendors needed to create successful events and meetings.
• Serve as the primary contact and supervisor of part-time employee(s).
• Oversee event contract creation and implementation.
• Learn and implement USU processes & procedures while meeting event expectations and outcomes.
• Compile and store all event data for historical data use.
• Establish a good working relationship with campus partners.
• Communicate ideas, goals, and objectives internally with team members to obtain successful results.

Financial Management:

• Prepare and track financial records, ensuring accurate, current revenue and expenditure information.
• Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
• Administrate budgeting process and final financial settlement of events within the Office of Events' procedures on closing events.
• Review service provider invoices and approve payments.
• Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Minimum Qualifications:

• Six (6) years of related experience working with events in the capacity of coordination of logistics OR a bachelor's degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
• Proficient in managing multiple tasks while maintaining professional demeanor and emotional intelligence in stressful situations.

Preferred Qualifications:

• Bachelor's degree in hospitality, conference/event management or communications with emphasis in event planning
• Experience in event management and coordination.
• Understanding of USU campus policies and procedures
• Training in any of the following software programs:
• Cvent
• Coursedog

Knowledge, Skills, & Abilities:

• Ability to work a non-traditional schedule, including some evenings and weekends.
• Ability to pay attention to detail.
• Thorough knowledge of Microsoft Office in a Windows environment.
• Ability to work with other custom database systems for which training is provided.
• Knowledge and experience with basic bookkeeping practices and procedures.
• Strong organizational skills and attention to detail.
• Strong clerical and record keeping ability.
• Ability to manage and complete multiple projects and deadlines simultaneously.
• Excellent written communication skills, including correct grammar, spelling, and proofreading.
• Excellent verbal communication skills.

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Cover letter to be typed/pasted at the end of your application (iForm)

** Document size may not exceed 10 MB.**

Commensurate based on salary plus excellent benefits

The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments.

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges.

Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100…