Senior Executive Assistant

At Journal Technologies, we believe our technology can be a force for good in the world ensuring the proper and efficient functioning of some of the most foundational aspects of society - the courts and justice system.

We create and implement enterprise software that supports the administration of justice, currently in the United States, Canada, and Australia. While our eSeries product suite enables governments and their employees to deliver continued foundational court processes, our R&D focuses on leveraging emerging possibilities with technology to improve access and efficiency.

Headquartered in Los Angeles, Journal Technologies is a long-time, wholly-owned subsidiary of Daily Journal Corporation (NASDAQ: DJCO). We also have a major office in Logan, Utah, a team in Melbourne, Australia, an office in Victoria, Canada and a growing number of remote staff across North America.

Under our next generation of leadership, we're implementing a new vision for the company that prioritizes building an extraordinary workplace with empowered people at the heart of our business. Great people want to collaborate with great people, and we are actively looking for smart, motivated people who care deeply about the work they do.

We are seeking a Senior Executive Assistant to provide executive-level support to the Chief Executive Officer. This is a highly visible and trusted position requiring outstanding judgment, discretion, organizational excellence, and the ability to anticipate needs before they arise. The ideal candidate doesn't just keep work organized, they actively help move priorities forward, take ownership of tasks, and remove items from the CEO's plate rather than simply tracking them.

The Senior Executive Assistant serves as the operational backbone of the CEO's office, ensuring the smooth execution of executive priorities, Board of Directors activities, SEC and corporate governance processes, investor-related logistics, and strategic administrative initiatives. The successful candidate thrives in a public company environment, manages competing priorities with ease, and consistently demonstrates professionalism, confidentiality, and exceptional attention to detail.

• Manage the CEO's complex calendar, balancing competing priorities across Daily Journal Corporation and affiliated entities.
• Coordinate domestic and international travel, accommodations, itineraries, and executive logistics.
• Prepare daily briefing materials, meeting agendas, and background information.
• Screen, prioritize, and manage executive communications and make recommendations.
• Draft correspondence, presentations, reports, and executive communications.
• Track follow-up items and ensure commitments are completed on time.
• Anticipate scheduling conflicts and proactively resolve issues before they arise.
• Serve as the primary administrative liaison to the Board of Directors.
  
  Responsibilities include:

• Coordinate all Board and Committee meetings.
• Prepare and distribute Board materials and meeting packages.
• Manage Board calendars and annual governance schedules.
• Prepare meeting agendas in collaboration with executive leadership.
• Record, draft, and maintain accurate Board and Committee minutes.
• Track Board action items and governance deadlines.
• Maintain Board records in accordance with corporate governance requirements.
• Coordinate director travel and meeting logistics.
• Support annual shareholder meeting preparation.

• Support the execution and administration of public company governance activities.
  
  Responsibilities include:

• Coordinate SEC filing processes and maintain filing calendars.
• Assist with preparation and distribution of proxy materials.
• Coordinate signatures and approvals for SEC documents.
• Manage corporate records and governance documentation.
• Maintain insider reporting schedules and related documentation.
• Coordinate annual reports and shareholder communications.
• Assist with earnings release logistics and investor meeting preparation.
• Ensure filing deadlines are met accurately and on time.
• Maintain corporate records and governance documentation.
• Coordinate annual Board calendars.
• Track governance requirements and recurring deadlines.
• Maintain…