Staff Assistant III

Overview

The Staff Assistant III reports to the Program Director of Global Learning in the Jon M. Huntsman School of Business and provides administrative, operational, and logistical support for Global Learning programs and international experiences. This position supports the planning, coordination, and execution of Global Learning initiatives through marketing and promotional efforts, student engagement support, program logistics, financial and travel-related processes, program documentation, and coordination of program materials and resources.

Responsibilities

* Performs general office duties including answering phones, data entry, coordinating meetings, distributing mail, and maintaining office supplies.

* Greets and directs visitors to the Global Learning office and assists students, faculty, and staff with program-related questions and resources.

* Assists with maintaining program records, participant information, and organizational systems, including passport and visa tracking, passenger lists, and flight itineraries.

* Provides administrative support for financial and travel-related processes, including submission of travel authorizations, travel reimbursements, purchasing card (P-card) approvals, and related documentation.

* Supports marketing, and promotional efforts for Global programs through presentations, newsletters, study abroad fairs, tabling events, information sessions, and other outreach activities.

* Assists with program recruitment by supporting Global Ambassadors/student employees through classroom presentation coordination and training support.

* Provides administrative and logistical support for Global Learning programs, including logistical research, preparation of program materials, Canvas course support, meet-and-greet coordination, Field Guides/Travefy content updates, and coordination of host gifts.

* Assists with post-program evaluation and reporting processes, including data collection and organization of participant feedback.

* Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications:

* Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree is required

Preferred Qualifications:

* Familiarity with Banner, Salesforce, Canvas, and other USU software systems

* Familiarity with USU policies and procedures

* International work or education experience

Knowledge, Skills, and Abilities:

* Excellent technical skills

* Excellent critical thinking skills

* Excellent organizational skills

* Strong verbal and written communication skills

* Excellent customer service skills

* Ability to work well under pressure, managing multiple tasks and deadlines simultaneously

* Ability to work independently using good judgment, initiative, and creativity

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded to the Candidate Profile under "Resume/CV"

2. Cover Letter to be typed/pasted into a text box at the end of the application

Document size may not exceed 10 MB.

Advertised Salary

Commensurate with experience with excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.

We started as the first business school in the West and have a proud legacy, but we're not done yet. We strive each year to "Dare Mighty Things," to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day.

We invite you to become a part of our aspirational journey.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges.

Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates…