Study Abroad Advisor; Program Coordinator

Overview

The Office of Global Engagement is seeking a Study Abroad Advisor (Program Coordinator I) to administer and promote study abroad opportunities at Utah State University (USU). The advisor works closely with students at all phases of the study abroad process, including outreach, advising, application review and orientation, and collaborates with faculty leaders to develop faculty‑led study abroad programs.

• Advise students on study abroad programs according to their academic, financial, professional and personal interests.
• Provide students with program information including academics, housing, country entry regulations, culture, health and safety.
• Interface with and connect students to university resources, departments, faculty, and academic advising to prepare students for study abroad.
• Communicate with and assist students throughout the application and pre‑departure process.
• Review student applications, check disciplinary backgrounds, make acceptance decisions in collaboration with relevant parties according to criteria, and enroll students into programs.
• Promote scholarship opportunities for students, including hosting workshops, reviewing applications, and supplying feedback.
• Prepare students to depart and welcome them back to campus through orientations, socials, etc.; coordinate pre‑departure orientation and corresponding Canvas class.
• Manage general study abroad email and respond to inquiries; liaise with student employees on general advising questions.

• Work collaboratively with USU faculty leaders to develop study abroad programs.
• Review proposals and syllabi for programs according to criteria such as destination security, responsible parties, past student concerns, expected student workload, and course inclusion in the USU catalog.
• Review and develop budgets with faculty, departmental Business Services, and the Global Engagement Business Manager; review provider contracts as necessary.
• Approve programs through appropriate campus channels.
• Assist in marketing programs to students through emails, social media, flyers and website; develop content as appropriate.
• Communicate with faculty throughout the life of a program, monitor applications, faculty reviews, and payments, and liaise on program invoices and due dates.
• Advise faculty on Global Engagement program guidelines and monitor completion of proposal items before departure and after return.
• Compile and share returnee feedback after programs.

• Plan study abroad fairs (2–3 per year), class visits, orientations, socials, and represent the office at university events such as Day on the Quad, New Student Orientation, and career fairs.
• Promote the benefits of international education at events and prepare students to depart and welcome them back to campus.
• Liaise with the Marketing Manager to develop a marketing plan, advertise events and student opportunities, and assist with email and social media campaigns.
• Create program flyers, primarily for faculty‑led programs and others as needed.
• Interface with program provider representatives, national organization contacts, and USU employees.

• Bachelor’s degree in a related field.

• Master’s degree in a related field.
• Educational and/or professional experience in international education, international studies, intercultural relations, student advising, counseling, political science, sociology, social work, or related fields.
• Experience working with college/university faculty members and/or with faculty‑led program development.
• Experience planning events.
• Experience creating promotional materials.
• Experience with application and/or data management systems, especially Terra Dotta (formerly Studio Abroad).
• Experience studying, living, and/or working abroad.
• Oral and written proficiency in a language other than English.
• Familiarity with USU systems, policies, and procedures.

• Excellent verbal and written communication skills in English.
• Strong interpersonal and customer service skills (both in‑person and virtual).
• Excellent…