Staff Assistant II - Office Associate Dean Undergraduate Studies

Staff Assistant II
- Office of the Associate Dean for Undergraduate Studies

Requisition :

# of Openings: 1

Location: US-UT-Logan

Category: Administrative/Clerical

Position Type: Benefited Full-Time

Job Classification: Non-Exempt

College: EEJ Coll of Educ Hlth & Human Sci

Department: Dean-EEJ Coll of Ed Hlth & Humn Sci

Advertised Salary: Minimum $43,000; commensurate with experience, plus excellent benefits.

The College of Education, Health, and Human Sciences (CEHHS) seeks a highly professional and experienced staff assistant to work in a team-based environment. This position requires a high level of confidentiality. The successful candidate will primarily assist with administrative tasks, clerical support, and day-to-day operations dealing with USU's teacher education programs, college graduation, and Utah State Board of Education educator licensure.

This is a full-time position, Monday
- Friday.

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here:
Summary of Benefits

• Processes applications for students' admission into various education programs.
• Records results of the security background clearances for each student's personal records.
• Records and analyzes test scores (ETS, Pearson) for the students in all teacher education programs.
• Assists students, staff, and superiors with Utah State Board of Education Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) database.

• Provides administrative support for all recruiting events and recruiting materials.
• Coordinates ambassador participation in recruiting events including CEHS week activities.
• Coordinates visits to concurrent enrollment classes.

• May work independently to provide high-level administrative support to a large or complex program (e.g., degree completion audit).
• Assists with the university and College of Education and Human Services graduation events.

• Assist dean's office staff with donor gifts and communications.
• Help with Scholarship and Awards Banquet.
• Document distribution through Box.
• Role statement and annual review tracking and filing.
• Newsletter and college List Serv recipient lists.
• Order and manage inventory of Dean's office swag.
• Sort and distribute mail.

• Composes and emails acceptance letters for students who are approved for and accepted into non-teaching programs/majors in CEHS.
• Provides guidance and support to student workers.
• Work with communications team to support social media content creation.
• Other duties as assigned.

• Two years of experience in an office setting or an associate degree/vocational training is required.
• Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills.

• Familiarity with USU's Banner system, Degree Works, Argos, Box.
• High level of competence with Excel.

• Proficient computer skills using programs such as Microsoft Word, Excel, PowerPoint, etc.
• Knowledge of or ability to learn specialized systems (electronic filing systems and database).
• Exceptional customer service skills with ability to communicate in a professional manner.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work with frequent interruptions, multi-task, and be self-motivated.
• Attention to detail and high degree of accuracy.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.

Minimum $43,000; commensurate with experience, plus excellent benefits.

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Emma Eccles Jones College of Education, Health, and Human Sciences is committed to academic excellence in research, teaching, and service activities across a wide array of education and human service fields. The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-level graduate and undergraduate education. The college's programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence.

Faculty, students, and staff within the college also engage with a broad range of…