Fair and Events Coordinator

Responsibilities

• Lead the planning and execution of all employer-facing events, including career fairs, networking events, employer information sessions, and industry panels.
• Develop and manage event timelines, staffing plans, vendor relationships, and logistics for both in-person and virtual events.
• Prepare event budgets, track revenue, and generate post-event reports to inform planning and demonstrate return on investment.
• Coordinate the full event communication cycle, including employer invitations, confirmation letters, student promotions, thank‑you correspondence, and post‑event follow‑up.
• Manage event registration processes, space allocation, and employer participation using systems such as Handshake.
• Oversee staffing plans and provide training and direction for student staff and volunteers supporting events.
• Develop and maintain event materials including signage, nametags, table tents, packets, and digital assets in coordination with marketing staff.
• Support the Employer Engagement Specialist in cultivating and maintaining relationships with employer partners by serving as a responsive, professional point of contact for event-related inquiries and logistics.
• Collaborate with the Employer Engagement Specialist to align event programming with broader employer engagement strategy and institutional partnership goals.
• Support employer recruitment activities tied to events, including interview scheduling and on-campus engagement.
• Partner with marketing staff and student interns to develop and distribute targeted promotional materials, social media campaigns, and event communications to drive student and employer attendance.
• Track event attendance, employer participation, and student engagement metrics to assess event effectiveness and inform future planning.
• Collaborate with Career Design Specialists, academic college liaisons, and student organizations to promote events and align programming with student career pathways.

• Bachelor’s degree in communications, marketing, event management, higher education, business, or a related field with two years of experience in event planning, employer relations, career services, or a closely related field
• Demonstrated ability to manage complex logistics and multiple events simultaneously with strong attention to detail and follow‑through.
• Excellent written and verbal communication, project management, and organizational skills.
• Ability to work collaboratively in a team‑oriented environment and adapt to changing priorities in a fast‑paced office.

• event planning
• budget management
• logistics management
• event communication
• event registration
• staff training
• event materials development
• data tracking
• project management

• attention to detail
• written communication
• verbal communication
• organizational skills
• collaboration
• adaptability
• teamwork