Accounting clerk

Accounting Clerk

Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.

The position of Office Administrator is part of the accounting department of the A Head for Profits (AHFP) ownership group. The Office Administrator is responsible for collecting payments due to the company and recording transactions related to accounts receivable. This position reports directly to the Accounts Receivable Director but has accountability to the Controller and other key executive personnel.

• Issue A/R invoices to customers daily via Quick Books and/or other channels such as email, mail, phone, and customer billing portals
• Facilitate payment of invoices by sending customers payment reminders, statements, and payment status inquiries via Quick Books and/or other channels such as email, mail, phone, and customer billing portals
• Consistently follow up on past due accounts according to the escalating contact schedule detailed in the Collections SOP
• Document daily collections activity and keep a record of customer interactions
• Update and maintain customer accounts with correct contact, billing, tax, and other information
• Receive payments through various methods, including check, debit/credit, and ACH
• Process payments daily for customers with payment authorizations on file
• Prepare cash and checks for deposit at the bank and the remote check scanner
• Record invoice, payment, and deposit transactions promptly, accurately, and completely
• Communicate with customers to obtain missing remittance details
• Communicate with contractors and Operations/Management to obtain missing invoices and invoice details necessary for accounting records
• Coordinate billing dispute resolution with Operations/Management and the A/R Director
• Meet regularly with the A/R team to review aging reports, difficult accounts, SOPs, etc.
• Answer incoming phone calls to the office and direct them accordingly
• Process mail and forward to the appropriate person/department
• Other duties as assigned by the A/R Director, Controller, and other key executive personnel

• Customer service
• Professional telephone etiquette
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• High school diploma
• Proven experience in another relevant administrative role
• Working knowledge of office equipment
• Proficient in Microsoft Office (Word, Excel, Outlook) with the aptitude to learn new software and systems
• Experience with Google Suite
• Acute attention to detail
• Bilingual, fluent in English and Spanish

This is an in-office position reporting to our Lombard location (1001 N Lombard Rd, Lombard, IL 60148), with a typical schedule of Monday - Friday 7:30 am - 4:30 pm.

A benefits package valued at more than $10k*. This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs, and a commitment to work/life balance through our paid time off (PTO) programs, paid company holidays.

Eligibility for health, dental, and vision coverage subject to a 60-day waiting period.

Stuever & Sons pays a portion of the employee's monthly medical insurance premium to offset the cost of their plan.

Free telemedicine through First Stop Health is provided to employees and their immediate family members who enroll in health benefits.

Bi-annual performance reviews with pay increases.

Starting Salary: $22.00 - $24.00 per hour, with growth opportunities and overtime hours.