Mail Room Administrative Clerk III

Job Title: Mail Room Administrative Clerk III

Location: Lombard, IL (Onsite, 5 days per week in office)

Duration & Type: Initial 3 to 6 Month Contract with potential for extension or conversion

Compensation & Benefits: Competitive W2 Hourly Rate ($18 - $19), Access to Healthcare and Dental Insurance Plan of Choice. (Benefit Plans can be requested at time of submission to client) Equipment provided, including a company-issued laptop.

Chamberlain Advisors is seeking a Mail Room Administrative Clerk III to support high-volume mailroom and administrative operations within a structured office environment. This role performs complex clerical and mail handling duties requiring familiarity with departmental procedures, document management standards, and internal workflow controls. The ideal candidate is detail-oriented, dependable, and comfortable working in a fully onsite setting while supporting both physical mail operations and administrative reporting functions.

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• Compile, tabulate, and verify data used in the preparation of regular and special reports.
• Research and resolve inquiries related to departmental functions and mail processing.
• Prepare and type notices, reports, forms, letters, and legal documentation under supervision.
• Input and extract data from internal computer systems.
• Prepare statistical data and support departmental reporting and projects.
• Sort, prepare, deliver, and pick up physical mail across departments.
• Operate and perform light maintenance on postage and folding machines.
• Investigate unidentified correspondence and route or return mail according to established procedures.
• File, image, scan, and index documents in accordance with departmental and regulatory standards.
• Adhere to document retention policies and manage physical document storage and lifecycle requirements.
• Monitor and replenish paper supplies, envelopes, and mailroom materials.
• Monitor postage accounts and ensure efficient usage and replenishment.
• Maintain clean, organized, and well-stocked mailroom and print areas.
• Review documents for accuracy and completeness prior to filing, imaging, scanning, or indexing.
• Handle internal mail, print, imaging, and scanning requests from internal customers.
• Lift and transport materials weighing between 20 and 50 pounds throughout the office.
• Communicate professionally with co-workers, management, and internal customers.
• Comply with HIPAA, corporate compliance policies, and confidentiality requirements.
• Maintain communication with management regarding assigned responsibilities and workflow updates.

• High School Diploma required.
• Typically two or more years of business or administrative experience.
• Ability to lift and move boxes or office equipment weighing up to 50 pounds.
• Ability to move safely over uneven terrain or in confined spaces.
• Ability to sit, stand, or walk for prolonged periods throughout the workday.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with mailroom operations. (Preferred)
• Experience handling mail pallets. (Preferred)
• Experience working with UPS and or USPS shipping processes. (Preferred)

Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different;

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Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.