Hybrid Logistics & Operations Assistant

About the opportunity

SWCA Environmental Consultants seeks a Logistics Assistant for our Lombard, IL operations and field staff. The position is a regular (with benefits), 40‑hour/week hourly, non‑exempt role based in Lombard, IL that reports to the Assistant Operations Administrator. It is hybrid and involves providing support to our Operations Administrator in office administration, reception, travel logistics coordination, document production, project and business development coordination, and potentially serving as an office safety representative.

• Support project logistics for project/task managers, assisting with preparation of and updates to project schedules, coordinating and scheduling staff for fieldwork, arranging travel, vehicles, equipment, and supplies for staff, collecting safety forms and expense receipts, and assisting staff with expense reporting.
• Support health and safety compliance tasks, scheduling training courses, and monthly reporting.
• Help track office inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management (e.g., field tablets and GPS equipment).
• Help manage and organize safety gear, securing travel, outgoing and incoming forms and data, tracking expenditures and reconciling billing.
• Help manage a fleet of company‑owned and rental vehicles and coordinate vehicle maintenance and repairs as needed.

Minimum qualifications:

• Minimum of a High School diploma or demonstrated equivalent.
• Demonstrated ability to support operations, perform administrative work, work collaboratively and be organized.
• Ability to travel up to 10%.
• Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint (preferably Version 2010).

Preferred qualifications:

• Associate degree or higher in business, administration, office technology or a related field.
• Up to three (3) months to one year of related administrative or logistical experience.
• Experience with additional software applications such as Adobe Acrobat Professional.
• Previous administrative assistant or related job experience in a related, project‑based industry (e.g., environmental services, architecture & engineering, construction).
• Experience supporting and coordinating marketing‑related activities.
• Previous field‑based experience.

• Excellent communication, multi‑tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast‑paced environment.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.
• Strong customer service approach and problem‑solving ability.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee in this Chicago‑based position can expect an hourly rate of $19.66‑$24.72. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular‑status employees are also eligible for performance bonuses. Candidates are encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits Package, forward‑thinking workplace flexibility, outstanding corporate culture, award‑winning career development, and more.