Office Administrator

Office Administrator
- Community Presbyterian Church of Lombard
- Lombard

The Office Administrator position is a part time (20 hour/week) non-exempt position that is responsible for the efficient operation of the church office as directed by the pastor.

Duties:

• Manage the church office and assist the pastor as requested.
• Greet, direct and assist visitors.
• Answer telephone and forward calls, messages and questions as necessary.
• Collect and distribute postal mail.
• Maintain and update forms for the committees of the church.
• Maintain bookkeeping and financial correspondence in coordination with the bookkeeper.
• Coordinate all ‘mass mailings,’ electronic and postal, and oversee the communication needs of the church.
• Collaborate with the pastor in developing the weekly worship bulletin, print and fold bulletins for Sunday mornings.
• Track and order all office supplies, and various materials needed to maintain office inventory.
• Ensure office equipment is in working order and oversee maintenance and contracts in coordination with the Trustees.
• Coordinate calendar/scheduling between all church groups, and their activities, including Growing Place, on the master church calendar.
• Oversee the church website and ensure information is current.
• Participate in maintaining building safety and security.
• Complete other duties as assigned by the pastor.

Job Requirements:

• Background check and fingerprinting is required at the expense of CPC.
• Completion of the CPC Child Protection Policy Training.
• Be a kind, open and faithful colleague in ministry.

Experience:

• Experience in office management. Church, non-profit, and/or event planning is a plus.

References:

• Please provide three Professional References.

Skills:

• Strong administrative and organizational skills with multitasking fluidity and flexibility.
• Proficiency with Microsoft Office.
• Ability to work in a detailed, deadline-oriented environment.
• Professional verbal, interpersonal, and written communication. Ability to demonstrate tact, patience and diplomacy with a spirit of hospitality and integrity.

Supervision:

• Reports to and receives supervision direction and accountability from the Pastor/Head of Staff.
• 90-day performance review followed by a 6 month performance review and annual evaluations thereafter, with the Pastor and member of the Personnel Team.

Job Conditions:

Extensive use of Office Equipment including computer, phone and copier. Extended periods of sitting. May occasionally move and/or lift boxes/supplies when handling mailings or supplies; organizing inventory and setting up meeting/event supplies.

Compensation commensurate with experience/skills.