Clinic Service Coordinator

Job Details

Job Location:

Lombard Clinic – Lombard, IL 60148. Position Type:
Full Time. Education Level: High School. Salary Range: $20.00 - $24.00 Hourly. Travel Percentage:
None. Shift: Full Time – 80 hours per pay period. Category:
Admin – Clerical.

The Clinic Service Coordinator supports the day‑to‑day administrative flow of the clinic by overseeing the front desk responsibilities, coordinating communication with families and staff, and ensuring an organized, welcoming environment. The Coordinator supports the Regional Clinic Operations Manager (RCOM) in maintaining smooth clinic operations.

• Serve as the first point of contact for families, staff, and visitors, managing check‑in and check‑out processes.
• Oversee all front desk responsibilities, including phone management, voicemail/email monitoring, and supporting daily patient flow.
• Collect, record, and reconcile time‑of‑service payments (copays, self‑pay, deposits).
• Maintain clinic cleanliness, organization, and supply readiness; monitor and report supply needs.
• Direct families and staff to appropriate internal resources for questions or concerns.
• Serve as an ambassador of Westside for prospective patients and families.
• Provide tours to prospective patients, families, and community members, as needed.
• Communicate the Westside Way to families, staff, and community members.
• Assist with distributing printed materials and family communications.
• Act as the on‑site liaison for contractors and vendors.
• Maintain clinic security by verifying visitor identification and documentation.
• Support clinic engagement efforts and staff morale initiatives.
• Perform clerical tasks related to medical records management.

• High school diploma or equivalent.
• Proficiency in basic computer applications and multi‑line phone systems.
• Prior experience in a customer service, administrative, or front desk role; healthcare or therapy setting experience strongly preferred.

• Familiar with Google Workspace or similar software.
• Strong interpersonal and communication skills, with the ability to engage professionally with families, staff, and visitors.
• Demonstrated ability to multitask, prioritize, and maintain organization in a fast‑paced environment.
• Ability to handle sensitive information with discretion and maintain confidentiality.

• Organized:
  Keeps tasks, schedules, and the clinic environment structured and efficient.
• Detail‑Oriented:
  Ensures accuracy in documentation, payments, and communications.
• Dependable:
  Reliable, punctual, and consistent in meeting responsibilities.
• Adaptable:
  Handles changing priorities and unexpected situations with professionalism.
• Friendly and Approachable:
  Creates a welcoming atmosphere for families, staff, and visitors.
• Strong Communication:
  Able to communicate and connect with a variety of stakeholders, including but not limited to families, staff, and community members.
• Professionalism:
  Ensures the clinic is tour‑ready at all times and showcases the organization, team, and therapeutic approach with professionalism.

• Prolonged periods of sitting, frequent computer and phone use.
• Frequent walking, bending, and crouching.
• Occasional lifting of light to moderate materials, up to 15 pounds unassisted.

This is a full‑time position. Full‑time employees are eligible for a comprehensive range of benefits, including Medical, Dental, Vision, and Life Insurance; a 401(k) retirement plan with company match;
Paid Time Off;
Sick Time; and a robust Employee Assistance Program.