Logistics Specialist

About the opportunity

SWCA Environmental Consultants seeks a Logistics Specialist for our Lombard, IL operations and field staff. The ideal candidate is a proactive, organized problem solver with strong communication skills, dedicated to supporting a diverse team of technical specialists for smooth and efficient operations. This position is responsible for providing supporting to our Operations Administrator in office administrative support, office reception, travel logistics coordination, document production, project and business development coordination, and potentially serve as an office safety representative.

This is a regular (with benefits), 40-hour/week hourly, non-exempt position. This role will be based out of the Lombard, IL office and will report into our Associate Operations Administrator. This position will be hybrid.

Final date to receive applications:
Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star):
Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values:
We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #Always Learning, we #Never Settle and #SWCAGives

Back. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals who are committed to our culture.

Purpose:

Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

Logistics Coordination:

• Manage program and project logistics for construction compliance staff, including coordinating with project/task managers and directors regarding project needs; assisting with preparation of and updates to project schedules; coordinating and scheduling staff for fieldwork; arranging travel, vehicles, equipment, and supplies for staff; supporting fieldwork logistics and coordination; collecting safety forms and expense receipts; and assisting staff with expense reporting.
• Develop strong working relationships with leads and directors for planning, cultural resources, and natural resources and learn team/individual skillsets and services provided to more efficiently schedule staff.
• Manage supply inventory, maintenance, organization, and billing of field data and safety equipment, including inventorying and purchasing field supplies and technology asset management (e.g., field tablets, GPS equipment, and SPOT devices).
• Manage and organize safety gear, secure travel, outgoing and incoming forms, and data; support field house management and tenant support; track expenditures and reconcile billing and credit card statements; provide document production and mailing support; and organize project and safety records and files.
• Procuring Certificates of Insurance to meet contract requirements as needed.
• Manage a fleet of company-owned and rental vehicles and coordinating vehicle maintenance and repairs as needed.

Administrative Responsibilities:

• Oversee administrative tasks such as office supply orders, mail/Fed Ex, picking up groceries/errands, document production, and other office-related tasks.
• Coordinate both onsite and offsite meetings, conferences, and community volunteer events.
• Collaborate with corporate departments as directed.
• Coordinate monthly office expense reporting, track office expenditures, and reconcile…