Office Assistant

Seeking two highly motivated customer service-oriented individuals to support our Administrative Services and City Clerk departments. Positions are limited to 19 hours per week.

Under general supervision, performs a variety of general office clerical work in an assigned department including answering phones, processing mail, and composing and filing documents and records; and performs related work as required.

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

This journey-level classification is responsible for independently performing general office clerical duties in support of an assigned department. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Part‑time positions are not eligible for City benefits, except for those benefits required by law. The City does not participate in the Social Security system. However, participation in an alternative retirement program is mandatory. The total required retirement contribution is 7.5% of base earnings.

Part‑time employees may not work more than 19 hours per week. Part‑time employment is at‑will and does not confer permanent or vested employment rights.

Certain City operating budgets may not include funding for required CalPERS employer contributions. As a result, a qualified candidate who is a current or past CalPERS member, from a former employer, may be ineligible for part‑time employment with the City of Lomita.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

• Answers and replies to incoming telephone calls, voice mail messages, and e‑mails; provides information and answers questions; addresses issues and concerns from members of the public, vendors, and City staff; refers issues to the appropriate staff or department; greets visitors at City facilities; schedules appointments for customers to meet with staff; distributes literature pertaining to City services and events.
• Collects, timestamps, opens, and distributes incoming mail, packages, email communications, incoming faxes, correspondence, reports, and requests for service and complaints, and distributes to appropriate staff; posts mail, adds postage to postage machine, and ensures the machine is clean and maintained in good working order; orders office supplies.

• Composes, types, formats, and proofreads a variety of documents and correspondence; checks drafts for punctuation, spelling, and grammar, and suggests corrections; compiles a variety of informational materials.

• Creates, organizes, archives, scans, copies, maintains, and retrieves records, documents, reports, and files; maintains filing systems.
• Initiates purchase orders and maintains related records; maintains petty cash account, as directed.
• Operates a variety of office equipment including a calculator, personal computer, facsimile, copier, and postage meter.
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

• Assists with City Council agenda packet preparation, assembly, posting, distribution, and maintenance; assists in preparing council chamber for meetings.
• Attends meetings of boards, commissions, and committees, as directed; records and transcribes meeting proceedings and prepares minutes for approval.