Accounting Technician

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Lompoc, CA, US

Salary Range: $33.73 To $41.00 Hourly

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

The purpose of the Accounting Technician position is to perform a wide variety of technical and administrative accounting duties primarily in managing the full-cycle accounts payable and receivable. Assist other accountants with miscellaneous accounting duties. Assist the Director of Finance and the Finance Manager to develop and document policies and procedures related to the accounts payable and receivable process and assist and/or prepare Section 8 Housing Assistance Payments & reports.

Positions within this classification may also perform payroll management functions.

Receives direct or general direction and supervision from the Accounts Payable & Reporting Supervisor.

Essential and other important responsibilities and duties may include, but are not limited to the following:

• Responsible for full-cycle accounts payable and receivable; process general accounts payable invoices and check requests for payment, review invoices and account statements for accuracy; follow up with staff from other departments for invoice approval and general ledger charge codes, and ensure approval is within the signers authorized expenditure authority, print accounts payable checks.
• Interface and respond to inquiries from vendors and staff from other departments/units, audit invoices and conduct research to correct accounts payable discrepancies and prepare adjustment journal entries.
• Assist with the annual financial audit by providing and making copies of accounts payable checks, accounting reports, and pulling various files for the auditors as directed by management.
• Calculate and remit use tax to the CA Board of Equalization; file annual 1099-Misc. information return with the Federal and State governments; maintain and follow up on W-9 records and coordinate with agency departments for set up new vendors in the accounting system.
• Process petty cash payment request, reconcile and replenish petty cash.
• Assist in development and documentation of policies and procedures related to accounts payable process and assist vendors and staff from other departments in understanding the accounts payable policies and procedures.
• Prepare adjustments to Section 8 landlord housing assistance payments, stop payments, IRS levies; prepare and print 1099 forms for landlords; process tenant move-out charges or refunds.
• Issue new landlord codes and prepare and pay Section 8 Housing Assistance Payment.
• Reconcile agency credit cards and agency prepaid debit card expenses; print reports and distribute; determine budget codes and enter into Yardi software; maintain and reconcile agency prepaid debit cards.
• Positions within this classification may also collect and summarize timekeeping records, process garnishment requests, update employee records as needed, print and issue paychecks, process direct deposit payments, calculate and deposit payroll taxes, process and issue W-2 forms to employees, process and distribute reports for compensation, taxes paid, garnishments and deductions, answer questions from employees related to payroll topics.
• Performs other related duties as assigned.
• HASBARCO is considered a public district, and all employees are designated as disaster service workers (DSWs). Signing the California Loyalty Oath and fulfilling its obligations is a condition of employment.

Knowledge of:

Microsoft Office

Client database software (i.e. YARDI);
Payroll Software (ADP), if applicable

Basic methods, practices and terminology used in general accounting and financial record keeping work

Prioritize work and work under…