Executive Assistant; Student Affairs

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Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus: Waterloo

Reports to: Director, Strategic Operations & Special Projects

Employee Group: CPAG

Final date to receive applications: March 1, 2026

Requisition : 10627

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion , Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples.

This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

This job posting is for a current vacancy.

Reporting to the Director, Strategic Operations and Special Projects, the Executive Assistant provides high-level executive administrative support to the Vice President, Student Affairs (VPSA) and Dean of Students (DOS). The Executive Assistant works with highly sensitive and confidential information from internal and external sources and must demonstrate exceptional judgment, discretion, diplomacy, and professionalism. This role is a key resource within the Office of Student Affairs, supporting executive decision-making, coordinating complex schedules and committees, and assisting with administrative and special projects in a fast-paced environment with frequently shifting priorities.

• Liaises with internal and external stakeholders to advise the VPSA, DOS and/or Director on operational matters, maintaining strict confidentiality.
• Receives special project assignments from the VPSA, DOS and/or Director, prioritizing and executing tasks in alignment with office objectives.
• Proactively manages the VPSA and DOS’s calendars and meeting logistics, anticipating needs, resolving conflicts, and balancing planned executive support with urgent or reactive requests.
• In consultation with the VPSA, DOS and/or Director, prepares for meetings by researching, analyzing, and organizing background materials managing correspondence
• Independently handles recurring executive support tasks while consulting on sensitive or high-impact decisions.
• Supports VPSA, DOS and/or Director with hiring committees and HR initiatives, ensuring accurate preparation, compliance and confidentiality. Access to confidential information related to labour relations, budget and leadership team priorities.

• Coordinates and provides administrative support for the Student Affairs Leadership Team, committees, and ad hoc working groups that are chaired by VPSA, DOS and Director, including agenda preparation, meeting logistics, attendance, minute-taking, and task tracking.
• Drives post-meeting execution by distributing minutes of all meetings, capturing action items, assigning ownership, and proactively following up to ensure timely completion.

• Acts as main contact and oversees front-line reception and communications, ensuring courteous and responsive service for phone, in-person, and electronic inquiries, and directing students to appropriate resources as needed.
• Coordinates office-wide…