Administrative Coordinator

About CBRE

Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you!

Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you!

Be a part of the industry that shapes our cities and our lives.

• Self-motivated and proactive individual
• Stellar time management and organizational skills
• Excellent written and verbal communication skills
• Possesses a growth mindset
• Ability to be flexible as work priorities change
• Collaborates effectively in team settings
• Detailed-oriented and results-driven
• Analytical thinker and creative problem solver
• Demonstrates good judgment in applying company policies and is dependable to deliver high-quality results when handed time-sensitive tasks
• Commitment to ethics, integrity, professional conduct, and clients

CBRE is seeking a resourceful and dynamic individual to provide administrative and marketing support to the sales team's business plan objectives. You will be responsible for preparing proposals, presentations, and communication materials. Coordinates the distribution of internal and external marketing information. This role is the backbone of the sales team and is highly valued.

• Drafting contracts for clients in all stages of the trade process (listings, commission agreements, representation agreements, agreements of purchase & sale, etc. Ensure TRESA standards are met)
• Overseeing the deal process – coordinating collection of due diligence materials, deposits, sanctions and risk assessment forms, key dates summaries, collecting lawyer information, trade records, FINTRAC, updating internal spreadsheets to ensure we have correct deal timelines, sending out reminders to agents and/or clients on timelines.
• Communicating with clients on the above items and addressing inquiries that come in on properties.
• Responsible for running the daily team meetings, updating the team’s project spreadsheet to ensure projects are moving along, correct prioritization of urgent projects, and meeting deadlines.
• Coordination of Marketing Materials/Pitches – Updating the marketing materials, pitches, CLs, and other required deliverables. Coordinate the delivery of marketing materials to the graphics team to update or create new pieces.
• Other duties may be assigned.

• Associate's degree (A.A.) or equivalent from 2-year college required. Bachelor's Degree (BA/BS) from a 4-year college or university preferred.
• 3 years’ experience providing administrative support to a team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years’ experience in the Real Estate industry preferred.
• Real Estate License is not required but preferred.
• Proficient in Microsoft Office Suite.
• Experience using Adobe Creative Cloud, particularly InDesign, internet research, and web publishing skills.
• Knowledge of financial terms and principles required; ability to abstract a lease.
• Knowledge of accounting and/or business law will be considered an asset.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values:
Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.

Reach your highest potential in our modern, Well‑certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished.

Come experience the employee advantage  look forward to hearing from you!

CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.