Administrator, Vehicle Program

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We are proud to announce the launch of Volkswagen Group’s largest cell factory, Power Co, in St. Thomas. This is more than just a job – it’s a unique opportunity to shape the future of sustainable energy. Join us as we ramp up operations and help build a world-class company.

At Power Co, we believe in fostering an environment where ambition meets collaboration, and where flexibility and creativity thrive. You'll be part of a diverse, talented team that is shaping the future of battery production. You’ll have the chance to advance your career while working alongside passionate colleagues who share a vision of making a lasting impact on the world.

Are you ready to be part of something exciting? Power up your career with us!

Your role and key responsibilities

The Vehicle Program Administrator (6-month contract) will support the Corporate Vehicle Services team by providing coverage during a staff leave and contributing to the enhancement of vehicle program administration, workflows, policies, and processes.

This position is in-person and located in the charming town of St. Thomas ON. This posting is for a currently vacant role.

What you bring to the team

• Provide day-to-day administrative support for the Company Vehicle Program, including vehicle ordering, deliveries, inspections, returns, and key/fuel card management.
• Maintain accurate vehicle records and ensure timely updates throughout the vehicle lifecycle.
• Coordinate activities with internal stakeholders and external vendors to support smooth program operations.

• Review existing workflows and identify opportunities to improve efficiency, accuracy, and compliance.

Support process improvements related to vehicle ordering, delivery, and surrender, including the creation of supporting tools and procedures.

• Develop and maintain desk instructions, user guides, training materials, and policy documentation.
• Ensure all documentation remains up to date and aligned with company policies, regulatory requirements, and program standards.
• Support intranet content updates and the creation of compliance resources.

• Respond to employee inquiries regarding vehicle ordering, deliveries, returns, repairs, and program policies.
• Act as a key point of contact for vehicle custodians and internal stakeholders.
• Build and maintain effective relationships with vendors and internal partners.

• Monitor vehicle inventory and lifecycle data to support operational decision-making.
• Track key performance indicators (KPIs) and assist with preparing reports, presentations, and program insights.

• Maintain accurate data within vehicle management systems and support reporting activities.
• Assist with system updates, testing, and continuous improvement initiatives.
• Support the setup and maintenance of vehicle information, including model and pricing updates.
• Work closely with the Company Vehicle Program Specialist and broader team to support daily operations and ongoing improvements.
• Provide backup support for core program activities as required.
• Take ownership of assigned responsibilities and deliver work with a high degree of accuracy, organization, and attention to detail.

• College diploma or bachelor's degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• 1-3 years of experience in an administrative, operations support, or process improvement role.
  
  Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills with fluency in English.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  
  Proficiency in Microsoft Office applications, particularly Excel; experience working with databases or enterprise systems is an asset.
• Customer-focused mindset with strong problem-solving and interpersonal skills.
  
  Ability to work independently and collaboratively within a team…