Payroll Data Analyst

Who We Are

Care Partners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 22 nursing clinics. Care Partners is proud of its commitment to quality, relentlessly seeking to improve the patient and caregiver experience, promoting a healthy and resilient workplace culture, and contributing to a sustainable healthcare system in Ontario.

The Payroll Data Analyst is responsible for supporting the accuracy, integrity, and analysis of payroll data through reporting, reconciliation, audit support, and process improvement. This role bridges payroll operations and analytics, transforming complex payroll and benefits data into reliable insights that support compliance, internal controls, and informed decision-making. With strong analytical and technical expertise, the Payroll Data Analyst plays a critical role in maintaining payroll data integrity, identifying trends and variances, and supporting continuous improvement across payroll operations.

In addition, the Payroll Data Analyst provides contingency support to payroll operations by maintaining working knowledge of payroll administration processes and assisting during peak periods, absences, or business continuity events.

This is a full-time position based out of our Waterloo Corporate office.

• Competitive Salary
• Comprehensive benefits package including Life Insurance
• Matching RRSP contribution
• Paid time off
• Leadership development programs
• Access to exclusive employee deals and discounts
• This position offers a competitive compensation range. The salary range is$55,000 to $70,000, and placement within the range will be determined in accordance with company policies and procedures, as well as the candidate’s knowledge, skills, qualifications, and relevant experience.

• Analyze payroll data to identify trends, discrepancies, and anomalies across pay periods.
• Support payroll variance analysis including earnings, deductions and retroactive pay.
• Assist with payroll reconciliations including payroll to GL, benefits, pension, and statutory remittances.
• Validate payroll outputs to ensure accuracy, completeness, and compliance with legislative and collective agreement requirements.
• Investigate payroll data issues and partner with Payroll Manager, HR, and Finance on root cause resolution.
• Support payroll audits, internal controls, and compliance reviews by preparing data, reconciliations, and documentation.
• Prepare regular and ad-hoc payroll reports for Finance, HR, and management teams.
• Develop and maintain standardized payroll reporting tools and dashboards.
• Conduct data audits to ensure consistency across payroll, HRIS, and financial systems.
• Support union and regulatory reporting requirements as needed.
• Translate complex payroll data into clear, actionable insights for stakeholders.
• Build and maintain Excel-based reporting tools using advanced formulas, pivot tables, and Power Query.
• Support payroll system reporting and data extracts.
• Assist with payroll system implementations, upgrades, testing, and data validation.
• Identify opportunities to streamline, automate, and improve payroll reporting and data processes.
• Maintain documentation related to payroll data flows, reports, and controls.
• Maintain working knowledge of payroll administration processes to support operational continuity.
• Provide backup support for payroll administrative functions during peak processing periods, planned absences, or unplanned coverage needs.
• Assist with year-end processes including T4 preparation, reconciliations, and audit support.
• Assist with payroll data entry validation, reconciliations, and issue resolution as required to ensure timely and accurate payroll execution.
• Support knowledge transfer, documentation, and cross-training to strengthen payroll team continuity.
• Escalate risks, capacity gaps, or operational concerns impacting payroll delivery.
• Other duties as assigned.

• College or…