HR Shared Services Coordinator
Job in
London, Ontario, Canada
Listing for:
Tilray Brands
Seasonal/Temporary, Apprenticeship/Internship
position
Listed on 2026-03-07
Job specializations:
-
HR/Recruitment
Employee Relations, Talent Manager
Job Description & How to Apply Below
HR Shared Services Coordinator- London, ONAbout Tilray Brands, Inc.
Tilray Brands, Inc. (“Tilray”) (Nasdaq: TLRY; TSX: TLRY), is a leading global lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is leading as a transformative force at the nexus of cannabis, beverage, wellness, and entertainment, elevating lives through moments of connection. Tilray’s mission is to be a leading premium lifestyle company with a house of brands and innovative products that inspire joy, wellness and create memorable experiences.
Tilray’s unprecedented platform supports over 40 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and craft beverages.
Job Summary Reporting to the Talent & HRSS Manager, the Talent & HRSS Coordinator will be accountable for providing internal administrative support and full-cycle recruitment of amazing talent for Tilray Brands’ multiple North American subsidiaries. The successful incumbent will focus on value creation through enhanced customer service delivery, efficient employee life-cycle administration, and fulfillment of a wide array of non-exempt staffing requirements.
ResponsibilitiesHR Shared Services:Serve as a centre of excellence for HR-related inquiries received though the shared HR inbox, providing guidance on questions from employees and managers related to HR policies and servicesMaintain appropriate level of process, program, and policy knowledge in order to assist internal stakeholdersEscalate complex inquiries and transactions to appropriate teamsEnter new hires into HRIS and finalize employee fileDraft and prepare HR-related letters and communications, including offer letters, employee change letters and employment lettersDrive the execution of HR administration for employee job changes in Workday (HRIS), including promotions, transfers, and data changesEnsure that employee files are updated and accurate, including personal information, employment history, and compliance documents.Regularly audit records to ensure completeness and adherence to company policies and legal requirementsPrepare and maintain detailed records and reports related to HR Programs and auditsParticipates in ad hoc project work related to HR Shared Services initiatives identifiedMaintain highest level of confidentiality relevant to employee informationUpdating and maintaining internal HRSS team process documentationTalent Acquisition:Support all phases of Tilray’s non-exempt, operations recruitment process, to include, but not limited to:
Kick-off calls with hiring managers, screening candidates, candidate/hiring manager communication, advancing candidates in our applicant tracking system, scheduling and coordinating interviews and feedback with candidates and hiring managers, closing candidates in the offer stage and local onboardingDevelop and maintain strong working relationships with hiring managers to create a partnership that produces results and builds credibility; ensure the highest service-level standards for both candidates and hiring managersMaintain a clean, accurate, and reliable Applicant Tracking System (ATS), ensuring data integrity and smooth handoffs across the hiring lifecycleConduct pre-employment contingencies, including reference checks, and criminal background checks for prospective employees, as requiredSupport annual Summer Internship program activities for North American subsidiariesKey BehaviorsCommitted to delivering exceptional candidate and employee experience with accuracy, consistency, and careCommunicates clearly and empathetically, translating complex HR processes into accessible guidanceAbility to work under pressure and deliver results in a dynamic environmentAbility to project manage and prioritize multiple projects simultaneouslySelf-starter who can take initiative and power through ambiguity by problem solvingDemonstrates integrity, ethics, confidentiality, and professionalismProactively identify issues and opportunities, analyze facts and data, and develop and implement solutionsStrong interpersonal skills supporting teamwork and…
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