Parish Administrator & Communications Assistant

Overview

£16 per hour | Permanent | Part-time 12 HPW (Tue-Thu 10-2) | Headstone, 22 Boniface Walk | Closing date 14th August Midday

Headstone Lane Parish is seeking a proactive and organised Parish Administrator and Communications Assistant to support the Parish Priest and parish community.

This varied role provides administrative, communications and organisational support to ensure the smooth day-to-day running of the parish. You will act as the first point of contact for visitors, volunteers and clergy, helping to create a welcoming and professional environment while supporting the parish’s pastoral, liturgical and community activities.

• Act as the first point of contact for the parish office, greeting visitors and responding to enquiries.
• Produce and distribute the weekly parish newsletter and eBulletin.
• Maintain parish databases, noticeboards and website content.
• Prepare Mass intention sheets, liturgy materials and parish notices.
• Manage correspondence, diaries, appointments and administrative records.
• Maintain filing systems in line with diocesan procedures.
• Support parish staff, volunteers and clergy with administrative tasks.
• Assist with safeguarding administration and DBS processing.

• Coordinate bookings for the parish hall and meeting rooms.
• Manage booking enquiries, contracts, invoices and payments.
• Promote parish facilities to local businesses, organisations and community groups.
• Develop opportunities to increase usage of parish facilities and generate income.
• Ensure facilities are presented in a welcoming and professional manner.

• Assist with the administration of baptisms, weddings and funerals, including maintenance of registers and certificates.
• Support parish events, community activities and fundraising initiatives.
• Liaise with contractors, surveyors and property-related contacts when required.
• Assist the Parish Priest with a variety of administrative and operational duties.
• Support Health and Safety requirements and other parish compliance activities.

• An experienced administrator or secretary with excellent organisational skills.
• A confident communicator with a warm, friendly and professional approach.
• Able to manage multiple priorities while maintaining attention to detail.
• Comfortable working independently and as part of a team.
• Adaptable, resourceful and able to solve problems effectively.
• Proficient in Microsoft Word and Excel.
• Willing to learn Affinity layout software if not already experienced.
• Respectful of diverse communities and committed to providing excellent service.

Experience working in a faith-based or charitable setting is welcome but not essential.

• 23 days annual leave + bank holidays (pro rata for part-time employees)
• Vouchers for eye tests and £50 towards the cost of glasses
• Reward Gateway scheme offering discounts on a wide range of products and services
• Pension scheme for eligible employees – 5% paid by the employer
• Salary sacrifice for pension
• Cycle to work scheme
• Enhanced maternity, paternity and adoption pay
• Employee Assistance Programme