Accounts Payable Specialist

About Gordon Brothers:
Since 1903, Gordon Brothers has helped companies unlock the potential of their assets. Our solutions-oriented approach combined with over 120 years of industry knowledge enables clients to get the most value from their assets with tailored solutions across asset services, asset lending and financing, and asset trading. Leveraging our deep expertise in retail, industrial, brands and real estate, we work closely with clients globally to determine the value of, lend against, or buy and sell their assets to help them achieve their business goals.

At Gordon Brothers, we foster a culture of collaboration and creativity to find unique and innovative solutions for our clients. We take pride in fostering an engaging, inclusive culture and encouraging employees to bring new ideas to the table, develop their skills, and build dynamic and fulfilling careers. For more information, please visit  Accounts Payable Specialist plays a key role within the international finance function across EMEA and APAC.

Based in London, the role is responsible for the efficient and accurate management of the accounts payable process, employee expenses and corporate card expenditure across multiple jurisdictions.

Working closely with colleagues across the business, the successful candidate will manage the end-to-end accounts payable cycle, ensuring invoices, expenses and payments are processed accurately, approved appropriately and recorded in line with company policies and accounting requirements. The role will also support month-end activities, maintain strong financial controls and contribute to the smooth operation of the wider finance function.

The successful candidate will help maintain the integrity of the accounts payable ledger, support timely and accurate financial reporting, ensure compliance with internal policies and assist in resolving supplier and employee queries. The role will also be expected to identify opportunities to improve processes, strengthen controls and enhance the efficiency of finance operations.

This is a hands-on role requiring someone who is highly organised, detail-oriented and capable of managing multiple priorities while maintaining a high standard of accuracy and service to both internal and external stakeholders.

Key Responsibilities:

Own the end-to-end Accounts Payable process across all entities, ensuring invoices are accurately recorded, approved and paid in line with company policies and payment terms.

Manage the finance inbox, ensuring supplier invoices, queries and requests are dealt with promptly and escalated where required.

Review, code and post supplier invoices, ensuring correct accounting treatment, VAT compliance and supporting documentation.

Coordinate and monitor the invoice approval workflow, proactively resolving approval delays, coding issues and processing errors.

Prepare and execute supplier payment runs, ensuring payments are made accurately and on a timely basis.

Allocate and reconcile supplier payments, maintaining an accurate and up-to-date Accounts Payable ledger.

Perform regular reviews of the AP ledger to identify and resolve aged items, duplicate postings, unapplied payments and other discrepancies, ensuring a clean and well-maintained ledger.

Act as the primary point of contact for supplier queries and maintain positive relationships with vendors.

Review and process employee expense claims through Concur, ensuring compliance with company policy, accurate coding and appropriate supporting documentation.

Manage the company credit card process, including monitoring spend, reviewing coding and ensuring all transactions are appropriately recorded.

Prepare and maintain month-end accruals for unprocessed corporate card transactions and other AP-related costs.

Identify opportunities to improve AP processes, controls and system efficiencies.

Other Responsibilities:

Support the month-end close process, including preparation of AP-related reconciliations, accruals and reporting.

Assist with the preparation of monthly management accounts.

Provide support for audits by maintaining accurate records and supplying requested documentation.

Assist with ad-hoc finance projects, analysis and operational support as required.

Support wider finance team activities, including fixed assets, intercompany transactions and other accounting processes where required.

Qualifications &

Experience:

Previous experience in an Accounts Payable or finance role with responsibility for end-to-end AP processing.

Experience using expense management systems and ERP/accounting systems (Net Suite & Concur preferred)
Strong understanding of invoice processing, supplier payments, expense management and ledger reconciliations.

Good understanding of VAT requirements and accounting controls.

Highly organised with strong attention to detail and a commitment to accuracy.

Able to manage multiple priorities and meet deadlines in a fast-paced environment.

Strong communication skills with the ability to build effective relationships…