Event Coordinator, Hospitality ​/ Hotel ​/ Catering

Event Coordinator

Royal Academy of Arts, Burlington House, Piccadilly, London W1J 0BD

£30,000pa + excellent benefits

40hrs pw Tuesday to Saturday with occasional other days

9.00am - 5.30pm varies according to business needs

Free lunch on site Tuesday to Saturday. Amazing art exhibitions privileged access; free extensive company training & development opportunities.

Job Introduction

Bring Exceptional Events to Life at One of London's Most Prestigious Venues

Are you an organised, energetic and customer-focused events professional looking for a role where no two days are the same?

At Sodexo Live!, we're passionate about creating extraordinary moments. We're looking for an Event Coordinator to join our team at the iconic Royal Academy of Arts, helping to deliver outstanding events and exceptional hospitality experiences in one of London's most inspiring cultural destinations.

This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering flawless events from concept through to completion.

As Event Coordinator, you'll play a pivotal role in ensuring our events run seamlessly, acting as the main point of contact for clients, suppliers and internal stakeholders. From board meetings and hospitality experiences to large-scale internal events, you'll be at the heart of creating memorable experiences for our clients and guests.

We're seeking a highly organised and proactive individual who can confidently manage multiple priorities while maintaining exceptional attention to detail. Most importantly, you'll be someone who enjoys rolling up your sleeves, taking ownership and making things happen.

If you're an ambitious Event Coordinator who loves bringing people together, delivering exceptional service and being part of a passionate team, we'd love to hear from you.

What You'll Do:

Planning, coordinating and delivering internal events across the Royal Academy of Arts
Building strong relationships with clients, Academy teams, suppliers and operational colleagues
Managing event logistics, catering requirements and venue preparations
Coordinating staffing, equipment, deliveries and operational resources
Supporting internal meetings with catering setup, drop-off services and post-event clearances
Monitoring event budgets and supporting financial reconciliation processes
Maintaining accurate event schedules and communicating updates across teams
Ensuring all events are delivered safely and in line with health and safety standards
Producing post-event reports and identifying opportunities for service improvement
Maintaining accurate event records and operational documentation

For a full list of responsibilities please view the attached job description

What You Bring:

Previous experience in event coordination, hospitality or catering operations
Strong food and beverage knowledge and operational understanding
Excellent organisational and multitasking skills
Outstanding communication and stakeholder management abilities
Experience managing event administration and budget tracking
A solution-focused approach and the ability to remain calm under pressure
High levels of accuracy and attention to detail
Strong proficiency in Microsoft Office, including Excel, Teams and Power Point
Experience using event management systems (Thynk experience would be advantageous)
A genuine passion for delivering exceptional customer experiences

What we offer:

Working with Sodexo Live! is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

Unlimited access to an online platform offering mental health and wellbeing support.

Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.

Access to a free health and wellbeing app…