Workplace Ambassador

About the Role

The Workplace Ambassador (WA) reports to the Senior Facilities Manager and serves as the local point of contact for all facilities‑related matters at the site. The WA directs, coordinates and escalates facilities matters as needed, owns front‑of‑house services, manages reception services and ensures facilities services are delivered effectively and efficiently. The WA maintains a high level of security awareness, knowledge of emergency evacuation procedures and health & safety protocols.

On‑site – London, G

• Meeting Room and Client Suite Management
  • Professional, well‑groomed staff available to meet, greet and guide colleagues and clients to the respective meeting location.
  • Visitor and client experience shall be professional, warm and genuine.
  • Ensure all meeting rooms are kept clean, tidy and ready for use – ensuring the highest level of cleaning standards.
  • Pre‑checks to be conducted before every meeting.
  • Set up and reset of internal and external meeting rooms, training rooms or conference rooms.
  • Manage rooms to be set up appropriately according to individual booking and equipment requests; rooms should be reset as appropriate in line with daily booking schedules.
  • Support and manage the meeting room booking system, including booking all forward and same‑day reservations, cancellations and/or amendments as per client requests (site depending), ensuring frequent communication with end user regarding their booking.
  • Manage catering requests, AV or VC, room equipment, any special requirements, liaise with FM team/catering/security/other vendors to ensure all requests are fulfilled accordingly.
  • Ensure meeting room booking system is up to date – details for rooms are correct, assist with any booking inquiries and liaise with supporting teams if necessary.
  • Manage meeting room inventory checks.
  • All meeting rooms consumables, including F&B, should be refilled and reset after each meeting where appropriate.
  • Obtain all external attendee names of visitors and prepare a daily visitor arrival list for the next working day.
  • Encourage and nudge appropriate booking behaviour and provide utilisation reporting including block booking, no shows, etc.
• Hospitality and Events Management
  • Manage and follow up on the event set up/run‑down on the respective floor, ensuring everything is in order including technology assistance and all teams involved are pre‑pped for required activities.
  • Assist with coordination of events: supervise the set‑up/dismantling of event venues, perform risk assessments; liaise with necessary teams (security, housekeeping etc.) as necessary to ensure a consistent level of service.
  • Provide food and beverage service for external/client suite meetings or events. Manage with Hospitality lead and coordinate with vendors if necessary for large catering functions, fine dining, any special requests, etc.
  • Supervise and be present throughout event.
  • Assist with any ‘ad‑hoc’ requirements or requests related to functions and events.
  • Assist with communications to promote, confirm attendances, create name badges, etc.
  • Assist with any other internal events led by business as requested.
  • Provide team briefs for wider workplace team on upcoming events, conferences, client suite events to ensure all teams are aware of activities.
• Reception and Visitor Management
  • Always deliver 5
    * customer service with a professional and presentable appearance.
  • Meet and greet all staff, customers and visitors professionally and cheerfully.
  • Ensure reception desks, waiting areas and internal meeting rooms are maintained to highest standards of tidiness and cleanliness as outlined in any operational KPIs.
  • Serve as an information source for staff and customers – assist and advise with any inquiries on building…