Administrative Assistant

About this Role

The Administrative Assistant provides direct administrative support to the leadership team at QISG.

• Answers and transfers incoming phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Assists with the coordination and planning of company events and meetings
• Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts
• Maintains conference rooms, kitchen, and other meeting rooms
• Coordinates visitor and/or new hire seating
• Retrieves and distributes office mail; sends outgoing mail and prepares fed‑ex packages
• Adheres to internal standards, policies, and procedures
• Perform special projects and completes other duties as assigned or requested
• Send, receive, and pick up mail/packages from the Post Office, UPS, Fed Ex, etc.
• Distribute mail and packages to the intended recipient
• Order and refill Supplies in the breakroom/office
  • Coffee items
  • Water
  • Snacks
  • Office supplies
• Replace HR posters as they get updated/delivered
• Help with onboarding new hires by distributing swag and performing the I‑9 verification
• Maintain the AED machine in the office and complete monthly checks
• Maintenance and upkeep of the office space
  • Report any repair needs to the supervisor
    • Assist with arranging repair service from property management
• Conference room scheduling
  • Assist with catering food as needed
• Perform special projects and complete other duties as assigned or requested

• High School diploma, or equivalent
• 3+ years’ experience in an administrative support role
• Ability to influence and communicate effectively with other team members
• Strong problem evaluation/solving skills
• Strong team building skills
• Strong organizational and time management skills
• Strong communication skills (verbal and written)
• Strong computer skills (Microsoft Office)

QISG Benefits Highlights

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
  • Identity Theft Protection
  • Accident Insurance
  • Voluntary Life (spouse and child)
  • Critical Illness
  • Hospital Indemnity
  • Pet Insurance

The anticipated compensation for this position is USD $40,000.00/Yr.

- USD $80,000.00/Yr. depending on experience and qualifications.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state, or local law. We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.