Executive and Office Administrator

This is a hybrid role with onsite requirements - candidates must be located in or near Lone Tree, Colorado**

Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience.

We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.

The Executive and Office Administrator serves as a strategic partner to a C-suite executive, providing high-level executive support while leading administrative excellence initiatives across the organization. This role manages complex executive scheduling, travel, expenses, executive communications, project coordination, and business operations support.

The role also provides oversight of day-to-day operations for the Denver office and leads Administrative Center of Excellence (CoE) initiatives that drive consistency, effectiveness, and administrative excellence across the organization. Operating with significant autonomy and independent judgment, the position influences executive effectiveness, workplace operations, and enterprise-wide administrative practices while ensuring a seamless experience for leaders, employees, and key stakeholders.

• Manage complex executive calendars, travel, expenses, and business logistics in alignment with strategic priorities, business objectives, and company policies.
• Anticipate executive needs, resolve scheduling and operational issues, and serve as a primary point of contact for internal and external stakeholders.
• Draft, edit, and coordinate executive communications, presentations, reports, leadership updates, meeting materials, briefing documents, and follow-up actions.
• Ensure communications distributed on behalf of executive leadership are accurate, professional, timely, and aligned with organizational priorities.
• Facilitate effective communication flow between executive leadership and key stakeholders across the organization.

• Provide onsite oversight of Denver office operations, ensuring a professional, efficient, and productive workplace aligned with company standards.
• Serve as the primary administrative and operational point of contact, partnering with Facilities, IT, Security, HR, vendors, and business leaders to address office needs.
• Coordinate office activities, space utilization, workplace experience initiatives, onsite meetings, executive visits, leadership events, and employee engagement activities.
• Monitor, resolve, and elevate operational issues to minimize business disruption and improve office efficiency and employee support services.
• Support implementation of company policies, procedures, and workplace standards while reinforcing organizational culture and operational excellence.

• Support development and management of the Administrative Center of Excellence, including standards, tools, processes, and best practices that drive consistency across the organization.
• Coordinate training, development, knowledge-sharing, and networking opportunities to strengthen administrative capability and effectiveness.
• Serve as a resource and mentor to administrative professionals while partnering with business leaders and HR to support talent development and continuous improvement.

• Lead and coordinate cross-functional projects, special initiatives, and leadership action items.
• Track project milestones, deliverables, dependencies, and risks to ensure successful execution.
• Manage organizational meetings, leadership forums, and business reviews, including planning, logistics, documentation, and follow-up.
• Analyze information and develop recommendations to improve executive operations and organizational effectiveness.

• Other duties as assigned.

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
• 10+ years of progressive executive administrative, business operations, administrative management, or related experience.
• Experience supporting senior executives, preferably at the C-suite level.
• Demonstrated project coordination and stakeholder management experience.
• Experience developing, leading, or participating in an Administrative Center of Excellence (CoE),…