Secretary; Office Automation

Duties

Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor.

Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment.

Receives, reviews, processes and composes correspondence, and is the point of contact for all incoming and outgoing correspondence; determines assignment to appropriate organizational offices and due dates, and tracks to ensure suspense dates are met.

Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as Live Link, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments.

Screens incoming calls; determines which calls can be handled by supervisor's subordinates or by employees in other offices and tactfully transfers them, as appropriate.