Project Assistant

WHAT YOU’LL DO

As a Project Assistant, you will support our Project Managers and project teams with the administrative and coordination responsibilities necessary to keep projects running efficiently.

Your responsibilities will include:

• Provide administrative and coordination support to Project Managers and project teams.
• Process subcontract documents, including purchase orders, subcontract agreements, and related contract documentation.
• Collect, review, track, and maintain subcontractor documentation, including insurance certificates, W-9s, licenses, and project contact information.
• Prepare and track Field Work Directives (FWDs), subcontractor change orders, and related project documentation.
• Assist with owner pay applications, reimbursable invoices, and related project reporting.
• Coordinate submittals and assist the project team with maintaining accurate submittal records and documentation.
• Assist with project startup and closeout documentation, including warranties, manuals, and other required turnover documents.
• Maintain organized and accurate electronic project files and ensure documentation is properly filed and readily accessible.
• Track project documentation and follow up with subcontractors, vendors, and internal team members on outstanding items.
• Attend project meetings as needed, assist with meeting documentation, and help track follow-up items.
• Communicate professionally with subcontractors, vendors, Project Managers, Superintendents, and other project stakeholders.
• Assist with maintaining accurate project status reports and administrative tracking logs.
• Help identify missing or incomplete documentation and proactively follow up to keep project requirements on schedule.
• Support multiple projects and Project Managers while effectively prioritizing competing deadlines.
• Provide additional administrative and project support as needed.
• Contribute to a positive experience for our clients, subcontractors, vendors, and internal project teams.

We are looking for someone who is organized, dependable, detail-oriented, and comfortable taking ownership of their responsibilities.

• 3–5+ years of administrative or project coordination experience, preferably within commercial construction or a related industry.
• Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
• High level of attention to detail and accuracy when preparing, reviewing, and maintaining project documentation.
• Excellent written and verbal communication skills.
• Professional and confident communication when working with subcontractors, vendors, clients, and internal team members.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Ability to learn and effectively use construction management and document-management software.
• Ability to work independently, take initiative, and follow through on assignments while supporting a collaborative project team.
• Ability to identify missing information, follow up proactively, and keep assigned tasks moving toward completion.
• High School Diploma or equivalent required.

• Previous administrative or Project Assistant experience with a commercial General Contractor.
• Experience with Procore or similar construction management software.
• Familiarity with Docu Sign and electronic contract/document workflows.
• Familiarity with AIA contract documents.
• Experience processing subcontract agreements, purchase orders, change orders, and other construction documentation.
• Experience collecting and tracking subcontractor insurance, W-9s, licenses, and compliance documentation.
• Familiarity with owner pay applications, reimbursable invoices, and basic construction cost processes.
• Experience supporting projects from startup through closeout.
• Additional education or training in construction, business administration, project management, or a related field.

• Nearly 40 years of commercial construction success.
• Work on projects for nationally recognized retail, grocery, restaurant, industrial, and entertainment clients.
• Join a financially stable, family-owned…