Accounts Payable Supervisor Job in Long Beach, CA

Accounts Payable Supervisor

We are looking for an experienced Accounts Payable Supervisor to oversee day-to-day payable operations for a multi-entity environment in Long Beach, California. This role is ideal for someone who can step in quickly, bring structure to high-volume invoice processing, and support accurate month-end accrual activity. The position will partner closely with vendors and internal stakeholders to keep approvals, payments, and issue resolution moving efficiently across a large location footprint.

This a hybrid role with 3 days in the office.

Responsibilities:

• Lead daily accounts payable activities across a multi-entity organization, ensuring invoices are reviewed, coded, approved, and processed accurately and on schedule.

• Oversee the shared AP inbox and respond promptly to vendor and internal inquiries to maintain smooth communication and timely issue resolution.

• Coordinate payment activity, including check runs and ACH transactions, while helping ensure compliance with internal controls and approval requirements.

• Support month-end close by preparing and reviewing AP accruals, reconciling payable activity, and helping maintain accurate financial records.

• Build and maintain strong vendor relationships by addressing discrepancies, researching open items, and resolving payment concerns efficiently.

• Monitor invoice flow from operational platforms and identify sync or processing exceptions, partnering with appropriate teams to correct issues quickly.

• Help manage payable activity across approximately 85 locations, keeping workflows organized and priorities aligned with business needs.

• Use systems such as Net Suite, Expensify, and Crunch Time to track invoices, approvals, expenses, and payment status.

• Contribute supervisory support as needed by guiding AP processes, reinforcing accountability, and helping the team maintain high service levels.