Administrative Assistant

Assists the Vice President of Acquisition & Development by:

• Coordinate and schedule meetings, including reviewing meeting requests, recording meeting minutes, resolving scheduling conflicts, sending reminders, preparing handouts, and establishing appointment priorities
• Provide administrative assistance, such as screening and directing phone calls, distributing correspondence, and formatting information for internal or external communication
• Manage and coordinate documentation for construction pay apps, change orders, third party invoices, etc.
• Prepare and/or edit written communications, memos, letters, spreadsheets, and reports; many with highly sensitive confidential information
• Execute clerical and general office duties such as setting up and maintaining filing systems, and data entry. typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
• Enhance internal organizational systems, physical and digital documentation management, and development processes
• Establish and maintain effective professional business relationships with all levels of management. employees, and business contacts;
  Interact with both internal and external stakeholders to include senior executives and their staff, board members, industry associations, etc.
• Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment
• Provide support in the creation or collection of routine documents, reports, and executive status updates

• Assist with general office needs and various administrative tasks, which may include ordering supplies, expense management and deposits, managing coordination of troubleshooting technology/connectivity issues, errands, meeting coordination, lunch ordering, etc.
• Act as a liaison between the VP, Acquisitions & Development, and various department heads of the company
• Support the coordination and/or delivery of presentations, documentation edits, event planning, and similar ad-hoc requests on an as-needed basis
• Manage information flow in a timely and accurate manner with a high level of discretion
• Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently
• Ability to manage time effectively; exercises good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail
• Undertaking work as required to meet the needs of the department
• Other duties as assigned

• At least 3 years of experience working in an administrative support position
• Proficient with Microsoft Office software and other related software
• Excellent verbal, written, and interpersonal skills
• Organized and detail-oriented
• Ability to work with a great deal of autonomy and independence with minimal supervision
  • Outstanding time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Sound decision-making and effective problem-solving
• Efficient at executing tasks and taking direction
• Demonstrates a high degree of professionalism and confidentiality
• Prior experience in a corporate setting

• Location: 100% onsite
• Assignment Length: 7–8 month coverage
• Schedule: Monday–Friday
• Hours: 8-hour workday with a 30-minute lunch
• Start Time Flexibility: May begin between 7:30 AM – 9:00 AM (must complete a full 8-hour shift)

• High school or trade school graduate (or holder of equivalency degree).

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefit offerings and eligibility are based on employment status and applicable plan terms.

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization:
At this time, we are unable to offer employment sponsorship.