Litigation Legal Administrative Assistant

Job Title: Litigation Legal Administrative Assistant

Location: Long Beach, CA 90802

Work Environment: Hybrid structure internally - extremely flexible with Remote work

Referral Fee:
AMS will pay $500 should the person you refer gets hired

A well-established law firm is seeking an experienced Litigation Legal Administrative Assistant to support attorneys in a busy litigation practice. This role requires a highly organized professional who can manage multiple priorities, maintain accuracy under deadlines, and provide proactive administrative and litigation support.

• Submit new file opening requests, prepare and maintain case files, close files, and update matter lists.
• Manage client reports and submit updates through electronic portals and email.
• Prepare, format, and finalize legal correspondence and documentation, including discovery requests and responses, depositions, motions, subpoenas, pleadings, summary judgments, and complaints.
• Complete electronic filings in both State and Federal courts.
• Maintain detailed calendaring for each matter, including deadlines, hearings, and related due dates.
• Coordinate depositions, arbitrations, mediations, client meetings, court reporters, interpreters, and court appearances.
• Assist with monthly client billing processes and track insured deductibles.
• Maintain attorney calendars, contact lists, and scheduling needs.
• Process expense reports, arrange travel, and provide general administrative support to assigned attorneys.
• Track CLE requirements, maintain records, and ensure compliance with reporting requirements.
• Provide backup support to other team members and assist with additional duties as needed.
• Flexibility to work overtime when required.

• 3+ years of experience working as a Legal Secretary or Legal Administrative Assistant in a litigation environment.
• Strong knowledge of litigation procedures and court processes.
• High school diploma or equivalent required.
• Experience with electronic filing in State and Federal courts, including rules and procedures.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent proofreading, formatting, and grammar skills.
• Strong organizational, time management, and prioritization abilities with a high level of attention to detail.
• Ability to take initiative and work independently in a fast-paced environment.

• Experience using iManage or similar document management systems.
• Experience supporting partner-level attorneys.
• Background in insurance coverage, insurance defense, or commercial litigation.